DEPARTMENT OF THE TREASURY


Privacy Act of 1974: Systems of Records

    Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a) and the Office 
of Management and Budget (OMB) Circular No. A-130, the Department of 
the Treasury has completed a review of its Privacy Act systems of 
records notices to identify minor changes that will more accurately 
describe these records.
    The systems notices are reprinted in their entirety following the 
Table of Contents. Changes are editorial in nature and consist 
principally of changes to system locations and system manager 
addresses, retention and disposal schedules, revisions to 
organizational titles and transfers of functions. The United States 
Savings Bond Division (USSBD), formerly a bureau within the Department 
of the Treasury, was abolished and its functions assigned to the Bureau 
of the Public Debt (BPD). Certain USSBD systems of records have been 
incorporated by the BPD while others have been deleted from Treasury's 
inventory of systems of records. Changes to a notice due to having been 
renumbered or having its title changed are indicated in the Table of 
Contents. The inventory of Privacy Act systems established by the 
Office of Thrift Supervision (OTS) was published separately on March 
14, 1995, at 60 FR 13770.
    As a result of this review, the following systems of records are 
being removed from Treasury's inventory of Privacy Act systems: (1) 
Treasury/DO .053--Treasury Emergency Preparedness Information Program; 
(2) Treasury/DO .066--Combined Applicant/Applicant Correspondence File; 
(3) Treasury/BEP .015--Executive Profiles; (4) Treasury/BEP .022--
Monthly Equal Employment Opportunity Activity Report; (5) Treasury/BEP 
.042--Informal EEO Complaint Processing Records; (6) Treasury/Customs 
.049--Claims (Receivable and Payable); (7) Treasury/Customs .180--
Payroll Record of Employees Not Covered by Automated System; (8) 
Treasury/Customs .182--Penalty Case File; (9) Treasury/Customs .273--
Employee Debts, and (10) Treasury/FLETC .003--FLETC Confidential 
Financial Records.
    A total of 11 systems have been added to the Department of the 
Treasury's inventory of Privacy Act notices. A total of 22 systems have 
been removed from Treasury's inventory since January 2, 1992.

    Dated: October 26, 1995.
Alex Rodriguez,
Deputy Assistant Secretary (Administration).
New Systems of Records Since January 1, 1992.

Departmental Offices

Treasury/DO .203--Public Transportation Incentive Program Records. 
Published September 21, 1992 (57 FR 43485).
Treasury/DO .207--Waco Administrative Review Group Investigation. 
Published August 16, 1993 (58 FR 43404), proposed rule published at 
(58 FR 43312).
Treasury/DO .209--Personal Services Contracts. Published January 11, 
1995 (60 FR 2807).
Treasury/DO .210--Integrated Financial Management and Revenue 
System. Published May 8, 1995 (60 FR 22601).
Treasury/DO .211--Telephone Call Detail Records. Published October 
13, 1994 (59 FR 52026).

United States Customs Service

Treasury/Customs .171--Pacific Basin Reporting Network. Published 
November 19, 1992 (57 FR 54633). Proposed rule published at (57 FR 
54539).

Bureau of Engraving and Printing

Treasury/BEP .045--Mail Order Sales Customer Files. Published April 
10, 1992 (57 FR 12550).
Treasury/BEP .046--Automated Mutilated Currency Tracking System. 
Published August 31, 1992 (57 FR 39418).

Financial Management Service

Treasury/FMS .014--Debt Collection Operations System. Published 
January 11, 1995 (60 FR 2809).

Internal Revenue Service

Treasury/IRS 24.100--FTS2000 On-Line Certification of Usage System 
(FOCUS). Published December 3, 1993 (58 FR 64350).
Treasury/IRS 60.011--Internal Security Management Information System 
(ISMIS). Published July 28, 1993, (58 FR 40464). Final Rule 
published September 16, 1994 (59 FR 47538).
Deletions Since January 2, 1992

Departmental Offices

Treasury/DO .003--Personnel Working Files. May 11, 1994 (59 FR 
24507).
Treasury/DO .052--Travel Records. May 8, 1995 (60 FR 22602).

Alcohol, Tobacco, and Firearms

Treasury/ATF .004--Fiscal Records. May 8, 1995 (60 FR 22602).

Comptroller of the Currency

Treasury/CC .315--Telephone Usage Information System (TUIS). October 
13, 1994 (59 FR 52026).

U.S. Customs Service

Treasury/Custom .243--Customs Automated Travel System. May 8, 1995, 
(60 FR 22602).

Internal Revenue Service

Treasury/IRS 24.100--FTS2000 On-Line Certification of Usage System 
(FOCUS). October 13, 1994 (59 FR 5206).
Treasury/IRS 32.001--Travel Expense Records. May 8, 1995 (60 FR 
22602).
Treasury/IRS 32.003--Schedules of Collections and Schedules of 
Canceled Checks. May 8, 1995 (60 FR 22602).

U. S. Mint

Treasury/Mint .006--Examination Reports of Coins Forwarded to the 
Mint from the U. S. Secret Service. May 11, 1994 (59 FR 245070).
Treasury/Mint .010--Purchases and Sales of Precious Metals. May 11, 
1994 (59 FR 24507).
Treasury/Mint .011--Redemption of Uncurrent or Mutilated Coins. May 
11, 1994 (59 FR 24507).

United States Savings Bonds Division

Treasury/USSBD .001--Savings Bonds Employee Records System. November 
21, 1994 (59 FR 60045).
TABLE OF CONTENTS

Departmental Offices (DO)

DO .002--Treasury Integrated Management Information System (TIMIS)
DO .004--Personnel Security System
DO .005--Grievance Records
DO .007--General Correspondence Files
DO .010--Office of Domestic Finance, Actuarial Valuation System
DO .060--Correspondence Files and Records on Employee Complaints 
and/or Dissatisfaction
DO .062--Executive Inventory Files
DO .065--Appointment at Above the Minimum Rate of the Grade File
DO .066--Combined Applicant/Applicant Correspondence Files
DO .067--Detailed Employee Files
DO .068--Time-In-Grade Exception Files
DO .070--Automated Systems Division, ASD Project Recording System
DO .111--Office of Foreign Assets Control Census Records
DO .114--Foreign Assets Control Enforcement Records
DO .118--Foreign Assets Control Licensing Records
DO .144-General Counsel Litigation Referral and Reporting System
DO .149--Foreign Assets Control Legal Files
DO .150--Disclosure Records
DO .156--Tax Court Judge Applicants
DO .183--Private Relief Tax Bill Files--Office of the Assistant 
Secretary for Tax Policy
DO .190--General Allegations and Investigative Records
DO .191--OIG Management Information System
DO .193--Employee Locator and Automated Directory System
DO .194--Circulation System (formerly Document Delivery Control 
System)
DO .196--Security Information System
DO .200--FinCEN Data Base
DO .201--Fitness Center Records
DO .202--Drug-Free Workplace Program Records DO .203--Public Transportation Incentive Program Records
DO .205--Executive Information System (EIS)
DO .206--Office Tracking System (OTS)
DO .207--Waco Administrative Review Group Investigation
DO .209--Personal Services Contracts (PSC)
DO .210--Integrated Financial Management and Revenue System.
DO .211-- Telephone Call Detail Records

Bureau of alcohol, Tobacco, and Firearms (ATF)

ATF .001--Administrative Record System
ATF .002--Correspondence Record System
ATF .003--Criminal Investigation Report System
ATF .005--Freedom of Information Requests
ATF .006--Internal Security Record System
ATF .007--Personnel Record System
ATF .008--Regulatory Enforcement Record System
ATF .009--Technical and Scientific Services Record System

Comptroller of the Currency (CC)

CC .004--Consumer Complaint Information System
CC .012--Freedom of Information Index and Log
CC .013--Enforcement and Compliance Information System
CC .014--Investigation Files/Employee Reference File
CC .015--Chain Banking Organizations System
CC .016--Litigation Information System
CC .221--Professional Qualification Records for Municipal Securities 
Principals and Municipal Securities Representatives
CC .300--Administrative Personnel System
CC .310--Financial System
CC .320--General Personnel System
CC .500--Chief Counsel's Management Information System

U.S. Customs Service (CS)

CS .001--Acceptable Level of Competence, Negative Determination
CS .002--Accident Reports
CS .005--Accounts Receivable
CS .009--Acting Customs Inspector (Excepted)
CS .014--Advice Requests (Legal) (Pacific Region)
CS .021--Arrest/Seizure/Search Report and Notice of Penalty File
CS .022--Attorney Case File
CS .028--Baggage Declaration
CS .030--Bankrupt Parties--In-Interest
CS .031--Bills Issued Files
CS .032--Biographical Files (Headquarters)
CS .040--Carrier File
CS .041--Cartmen or Lightermen
CS .042--Case and Complaint File
CS .043--Case Files (Regional Counsel--South Central Region)
CS .044--Certificates of Clearance
CS .045--Claims Act File
CS .046--Claims Case File
CS .050--Community Leader Survey
CS .053--Confidential Source Identification File
CS .054--Confidential Statements of Employment and Financial 
Interests
CS .056--Congressional and Public Correspondence File
CS .057--Container Station Operator Files
CS .058--Cooperating Individual Files
CS .061--Court Case File
CS .064--Credit Card File
CS .067--Bank Secrecy Act Reports File
CS .069--Customs Brokers File
CS .077--Disciplinary Action, Grievance and Appeal Case Files
CS .078--Disclosure of Information File
CS .081--Dock Passes
CS .083--Employee Relations Case Files
CS .092--Exit Interview
CS .096--Fines, Penalties and Forfeiture Control and Information 
Retrieval System
CS .098--Fines, Penalties and Forfeitures Records
CS .099--Fines, Penalties and Forfeiture Records (Supplemental 
Petitions)
CS .100--Fines, Penalties and Forfeiture Record (Headquarters)
CS .105--Former Employees
CS .109--Handicapped Employee File
CS .122--Information Received File
CS .123--Injury Notice
CS .125--Intelligence Log
CS .127--Internal Security Records System
CS .129--Investigations Record System
CS .133--Justice Department Case File
CS .136--All Liquidated Damage Penalty, and Seizure Cases; Prior 
Violators
CS .137--List of Vessel Agents Employees
CS .138--Litigation Issue Files
CS .144--Mail Protest File
CS .148--Military Personnel and Civilian Employees' Claims Act File
CS .151--Motor Vehicle Accident Reports
CS .156--Narcotics Violator File
CS .159--Notification of Personnel Management Division when an 
Employee is placed under investigation by the Office of Internal 
Affairs
CS .161--Optional Retirement List
CS .162--Organization (Customs) and Automated Position Management 
System (COAPMS)
CS .163--Outside Employment Requests
CS .165--Overtime Earnings
CS .170--Overtime Reports
CS .172--Parking Permits File
CS .171--Pacific Basin Reporting Network
CS .186--Personnel Search
CS .190--Personnel Case File
CS .193--Operating Personnel Folder Files
CS .196--Preclearance Costs
CS .197--Private Aircraft/Vessel Inspection Reporting System
CS .201--Property File, Non-Expendable
CS .206--Regulatory Audits of Customhouse Brokers
CS .207--Reimbursable Assignment/Workticket System (formerly 
Reimbursable Assignment System)
CS .208--Restoration of Forfeited Annual Leave Cases
CS .209--Resumes of Professional Artists
CS .210--Revocation of I. D. Privileges and ``Cash Basis Only'' for 
Reimbursable Services List
CS .211--Sanction List
CS .212--Search/Arrest/Seizure Report
CS .214--Seizure File
CS .215--Seizure Report File
CS .217--Set Off Files
CS .219--Skills Inventory Records
CS .220--Supervisory Notes and Files
CS .224--Suspect Persons Index
CS .226--Television System
CS .227--Temporary Importation Under Bond (TIB) Defaulter Control 
System
CS .232--Tort Claims Act File
CS .234--Tort Claims Act File
CS .238--Training and Career Individual Development Plans
CS .239--Training Records
CS .244--Treasury Enforcement Communications System
CS .249--Uniform Allowance--Unit Record
CS .251--Unscheduled Overtime Report
CS .252--Valuables Shipped Under Government Losses in Shipment Act
CS .258--Violator's Case Files
CS .260--Warehouse Proprietor Files
CS .262--Warnings to Importers in Lieu of Penalty
CS .268--Military Personnel and Civilian Employees' Claim Act File
CS .269--Accounts Payable Voucher File
CS .270--Background-Record File on Non-Customs Employees
CS .271--Cargo Security Record System
CS .272--Currency Declaration File (Customs Form 4790)
CS .274--Importers, Brokers, Carriers, Individuals and Sureties 
Master File
CS .277--Drivers License File
CS .278--Automated Commercial System (ACS)
CS .284--Personnel Verification System
CS .285--Automated Index to Central Investigative Files (formerly 
Automated Index to Central Enforcement Files)
CS Appendix A

Bureau of Engraving and Printing (BEP)

BEP .002--Personal Property Claim File
BEP .004--Counseling Records
BEP .005--Compensation Claims
BEP .006--Debt Files (Employees)
BEP .014--Employee's Production Record
BEP .016--Employee Suggestions
BEP .020--Industrial Truck Licensing Records
BEP .021--Investigative Files
BEP .023--Motor Vehicle Licensing Records
BEP .027--Programmable Access Security System (PASS)
BEP .035--Tort Claims (Against the United States)
BEP .038--Unscheduled Absence Record
BEP .040--Freedom of Information and Privacy Act Requests
BEP .041--Record of Discrimination Complaints
BEP .043--Parking Program Records
BEP .044--Personnel Security Files and Indices
BEP .045--Mail Order Sales Customer Files
BEP .046--Automated Mutilated Currency Tracking System

Federal Law Enforcement Training Center (FLETC)

FLETC .001--FLETC Payroll/Personnel Records System
FLETC .002--FLETC Trainee Records
FLETC .004--FLETC Administrative Employee Records

Financial Management Service (FMS)

FMS .001--Administrative Records FMS .002--Payment Issue Records for Regular Recurring Benefit 
Payments
FMS .003--Claims and Inquiry Records on Treasury Checks, and 
International Claimants
FMS .005--FMS Personnel Records
FMS .007--Payroll and Pay Administration
FMS .008--Personnel Security Records
FMS .010--Records of Accountable Officers' Authority with Treasury
FMS .012--Pre-complaint Counseling and Complaint Activities
FMS .013--Gifts to the United States
FMS .014--Debt Collection Operations System

Internal Revenue Service (IRS)

IRS 00.001--Correspondence Files and Correspondence Control Files
IRS 00.002--Correspondence Files/Inquiries About Enforcement 
Activities
IRS 10.001--Biographical Files, Public Affairs
IRS 10.004--Subject Files, Public Affairs
IRS 21.001--Tax Administration Resources File, Office of Tax 
Administration Advisory Services
IRS 22.003--Annual Listing of Undelivered Refund Checks
IRS 22.011--File of Erroneous Refunds
IRS 22.026--Form 1042S Index by Name of Recipient
IRS 22.027--Foreign Information System (FIS)
IRS 22.032--Individual Microfilm Retention Register
IRS 22.034--Individual Returns Files, Adjustments and Miscellaneous 
Documents Files
IRS 22.043--Potential Refund Litigation Case Files
IRS 22.044--P.O.W.-M.I.A. Reference File
IRS 22.054--Subsidiary Accounting Files
IRS 22.059--Unidentified Remittance File
IRS 22.060--Automated Non-Master File (ANMF) (formerly Manual 
Accounting Replacement Systems)
IRS 22.061--Individual Return Master File (IRMF) (formerly Wage and 
Information Returns Processing (IRP) File)
IRS 24.013--Combined Account Number File, Taxpayer Services 
(formerly Combined Account Number File, Returns Processing)
IRS 24.029--Individual Account Number File (IANF), Taxpayer Services 
(formerly Individual Account Number (IANF), Returns Processing)
IRS 24.030--Individual Master File (IMF), Taxpayer Services 
(formerly Individual Master File (IMF), Returns Processing)
IRS 24.046--Business Master File (BMF), Taxpayer Services (formerly 
Business Master File (BMF), Returns Processing)
IRS 24.070--Debtor Master File (DMF)
IRS 26.001--Acquired Property Records
IRS 26.006--Form 2209, Courtesy Investigations
IRS 26.008--IRS and Treasury Employee Delinquency
IRS 26.009--Lien Files (Open and Closed)
IRS 26.010--Lists of Prospective Bidders at Internal Revenue Sales 
of Seized Property
IRS 26.011--Litigation Case Files
IRS 26.012--Offer in Compromise (OIC) File
IRS 26.013--One Hundred Percent Penalty Cases
IRS 26.014--Record 21, Record of Seizure and Sale of Real Property
IRS 26.016--Returns Compliance Programs (RCP)
IRS 26.019--Taxpayer Delinquent Accounts (TDA) Files including 
subsystems: (a) Adjustments and Payment Tracers Files, (b) 
Collateral Files, (c) Seized Property Records, (d) Tax Collection 
Waiver, Forms 900, Files, and (e) Accounts on Child Support 
Obligations
IRS 26.020--Taxpayer Delinquency Investigation (TDI) Files
 IRS 26.021--Transferee Files
IRS 26.022--Delinquency Prevention Programs
IRS 30.003--Requests for Printed Tax Materials Including Lists
IRS 30.004--Security Violations
IRS 34.003--Assignment and Accountability of Personal Property Files
IRS 34.005--Parking Space Application and Assignment
IRS 34.007--Record of Government Books of Transportation Requests
RS 34.009--Safety Program Files
IRS 34.012--Emergency Preparedness Cadre Assignments and Alerting 
Rosters Files
IRS 34.013--Identification Media Files System for Employees and 
Others Issued IRS ID
IRS 34.014--Motor Vehicle Registration and Entry Pass Files
IRS 34.016--Security Clearance Files
IRS 34.018--Integrated Data Retrieval System (IDRS) Security Files
IRS 36.001--Appeals, Grievances and Complaints Records
RS 36.002--Employee Activity Records
IRS 36.003--General Personnel and Payroll Records
IRS 36.005--Medical Records
IRS 36.008--Recruiting, Examining and Placement Records
IRS 36.009--Retirement, Life Insurance and Health Benefits Records 
System
IRS 37.001--Abandoned Enrollment Applications
IRS 37.002--Files containing derogatory information about 
individuals whose applications for enrollment to practice before the 
IRS have been denied and Applicant Appeal Files
IRS 37.003--Closed Files Containing Derogatory Information About 
Individuals' Practice Before the Internal Revenue Service and Files 
of Attorneys and Certified Public Accountants Formerly Enrolled to 
Practice
IRS 37.004--Derogatory Information (No Action)
IRS 37.005--Present Suspensions and Disbarments Resulting from 
Administrative Proceedings
IRS 37.006--General Correspondence File
IRS 37.007--Inventory
IRS 37.008--Register of Docketed Cases and Applicant Appeals
IRS 37.009--Enrolled Agents and Resigned Enrolled Agents (Action 
pursuant to 31 CFR, Section 10.55(b))
IRS 37.010--Roster of Former Enrollees
IRS 37.011--Present Suspensions from Practice Before the Internal 
Revenue Service
IRS 38.001--General Training Records
IRS 42.001--Examination Administrative File
IRS 42.008--Audit Information Management System (AIMS)
IRS 42.013--Project Files for the Uniform Application of Laws as a 
Result of Technical Determinations and Court Decisions
IRS 42.014--Internal Revenue Service Employees' Returns Control 
Files
IRS 42.016--Classification/ Centralized Files and Scheduling Files
IRS 42.017--International Enforcement Program Files
IRS 42.021--Compliance Programs and Projects Files
IRS 42.027--Data on Taxpayers Filing on Foreign Holdings
IRS 42.029--Audit Underreporter Case Files
IRS 42.030--Discriminant Function File (DIF)
IRS 44.001--Appeals Case Files
IRS 44.003--Unified System for Time and Appeals Records (Unistar)
IRS 44.004--Art Case File
IRS 44.005--Expert Witness and Fee Appraiser Files
IRS 46.002--Criminal Investigation Management Information System 
(CIMIS) (formerly Case Management and Time Reporting System, 
Criminal Investigation Division)
IRS 46.003--Confidential Informants, Criminal Investigation Division
IRS 46.004--Controlled Accounts--Open and Closed
IRS 46.005--Electronic Surveillance File, Criminal Investigation 
Division
IRS 46.009--Centralized Evaluation and Processing of Information 
Items (CEPIIs), Criminal Investigation Division
 IRS 46.011--Illinois Land Trust Files, Criminal Investigation 
Division
 IRS 46.015--Relocated Witnesses, Criminal Investigation Division
 IRS 46.016--Secret Service Details, Criminal Investigation Division
 IRS 46.022--Treasury Enforcement Communications System (TECS), 
Criminal Investigation Division
 IRS 48.001--Disclosure Records
 IRS 48.008--Defunct Special Service Staff File Being Retained 
Because of Congressional Directive
 IRS 49.001--Collateral and Information Requests System
 IRS 49.002--Competent Authority and Index Card--Microfilm Retrieval 
System
 RS 49.003--Financial Statements File
 IRS 49.007--Overseas Compliance Projects System
 IRS 49.008--Taxpayer Service Correspondence System
 IRS 50.001--Employee Plans/Exempt Organizations Correspondence 
Control Records (Form 5961)
 IRS 50.003--Employee Plans/Exempt Organizations, Reports of 
Significant Matters in Technical (M--5945)
 IRS 60.001--Assault and Threat Investigation Files, Inspection IRS 60.002--Bribery Investigation Files, Inspection
 IRS 60.003--Conduct Investigation Files, Inspection
 IRS 60.004--Disclosure Investigation Files, Inspection
 IRS 60.005--Enrollee Applicant Investigation Files, Inspection
 IRS 60.006--Enrollee Charge Investigation Files, Inspection
 IRS 60.007--Miscellaneous Information File, Inspection
 IRS 60.008--Security, Background, and Character Investigation 
Files, Inspection
 IRS 60.009--Special Inquiry Investigation Files, Inspection
 IRS 60.010--Tort Investigation Files, Inspection
 IRS 60.011--Internal Security Management Information System (ISMIS)
 IRS 70.001--Individual Income Tax Returns, Statistics of Income
 IRS 90.001--Chief Counsel Criminal Tax Case Files
 IRS 90.002--Chief Counsel Disclosure Litigation Case Files
 IRS 90.003--Chief Counsel General Administrative Systems
 IRS 90.004--Chief Counsel General Legal Services Case Files
 IRS 90.005--Chief Counsel General Litigation Case Files
 IRS 90.006--Former Chief Counsel Interpretative Case Files
 IRS 90.007--Chief Counsel Legislation and Regulations Division, 
Employee Plans and Exempt Organizations Division, and Associate 
Chief Counsel (Technical and International) Correspondence and 
Private Bill File
 IRS 90.009--Chief Counsel Field Services Case Files
 IRS 90.010--Digest Room Files Containing Briefs, Legal Opinions, 
and Digests of Documents Generated Internally or by the Department 
of Justice Relating to the Administration of the Revenue Laws
 IRS 90.011--Attorney Recruiting Files
 IRS 90.013--Legal Case Files of the Chief Counsel, Deputy Chief 
Counsel, Associate Chief Counsels (Enforcement Litigation), 
(Domestic), (International), (Finance and Management), Special 
Counsel (Large Case), and their immediate staffs.
 IRS 90.015--Reference Records of the Library in the Office of Chief 
Counsel
 IRS 90.016--Counsel Automated Tracking System (CATS) Records
 IRS 90.017--Correspondence Control and Records, Associate Chief 
Counsel (Technical and International)
 IRS 90.018--Expert Witness Library
IRS Appendix A

United States Mint (Mint)

 Mint .001--Cash Receivable Accounting Information System
 Mint .002--Current Employee Security Identification Record
 Mint .003--Employee and Former Employee Travel & Training 
Accounting Information System
 Mint .004--Occupational Safety and Health, Accident and Injury 
Records, and Claims for Injuries or Damage Compensation Records 
(formerly Employees, Former Employees and Members of the Public 
Medical Records, Personnel Records, Occupational Safety and Health, 
Accident and Injury Records, and Claims for Injuries or Damage 
Compensation Records)
 Mint .005--Employee-Supervisor Performance Evaluation, Counseling, 
and Time and Attendance Records
 Mint .007--General Correspondence
 Mint .008--Criminal Investigations Files (formerly Investigatory 
Files on Theft of Mint Property)
 Mint .009--Numismatic Coin Operations System (NUCOS) Records, 
Customer Mailing List, Order Processing Record for Coin Sets, Medals 
and Numismatic Items, and records of undelivered orders
 Mint .012--Grievances. Union/Agency Negotiated Grievances, Adverse 
Action Procedures; Performance Based Personnel Actions; 
Discrimination Complaints; Third Party Actions (formerly Grievances. 
Union/Agency Negotiated)

Bureau of the Public Debt (BPD)

 BPD .001--Personnel and Administrative Records
 BPD .002--United States Savings Type Securities
 BPD .003--United States Securities (Other than Savings Type 
Securities)
 BPD .004--Controlled Access Security System
 BPD .005--Employee Assistance Records
 BPD .006--Health Services Program Records
 BPD .007--Gifts to Reduce the Public Debt
 BPD .008--Savings Bonds Sales Promotion/Volunteer Record System 
(formerly numbered USSBD .002)
 BPD .009--Savings Bond Sales Record System (formerly numbered USSBD 
.003)

United States Secret Service (USSS)

 USSS .001--Administrative Information System
 USSS .002--Chief Counsel Record System
 USSS .003--Criminal Investigation Information System
 USSS .004--Financial Management Information System
 USSS .005--Freedom of Information Request System
 USSS .006--Non-Criminal Investigation Information System
 USSS .007--Protection Information System
 USSS .008--Public Affairs Record System
 USSS .009--Training Information System

Systems Covered by This Notice

    This notice covers all systems of records adopted up to September 
30, 1995.

Departmental Offices

Treasury/DO .002
     Treasury Integrated Management Information System (TIMIS)--
Treasury/DO.
     The system management staff of TIMIS is located at 1500 
Pennsylvania Ave., NW, Treasury Annex Building, Room 4153-Annex, 
Washington, DC 20220. The TIMIS processing site is located at the 
United States Department of Agriculture National Finance Center, 13800 
Old Gentilly Road, New Orleans, LA 70160.
     Current and historical payroll/personnel data of employees of all 
Treasury bureaus and organizations. Certain non-Treasury agencies, 
which receive payroll personnel services from Treasury under cross-
servicing agreements, will be moving to a system of their choice.
     Information contained in the records of the existing systems and 
the new TIMIS system include such data as: (1) Employee identification 
and status data such as name, social security number, date of birth, 
sex, race and national origin designator, awards received, suggestions, 
work schedule, type of appointment, education, training courses 
attended, veterans preference, and military service. (2) Employment 
data such as service computation for leave, date probationary period 
began, date of performance rating, and date of within-grade increases. 
(3) Position and pay data such as position identification number, pay 
plan, step, salary and pay basis, occupational series, organization 
location, and accounting classification codes. (4) Payroll data such as 
earnings (overtime and night differential), deductions (Federal, state 
and local taxes, bonds and allotments), and time and attendance data. 
(5) Employee retirement and Thrift Savings Plan data. (6) Tables of 
data for editing, reporting and processing personnel and pay actions. 
These include nature of action codes, civil service authority codes, 
standard remarks, signature block table, position title table, 
financial organization table, and salary tables.
     The Office of Personnel Management Manual, 50 U.S.C. App. 1705-
1707; 31 U.S.C. and Departmental Circular 145 and 830. The Department 
of the Treasury Fiscal Requirements Manual; 5 U.S.C. 301; FPM Letter 298-10, 
Office of Personnel Management; Federal Personnel Manual (Chapter 713 
Subchapter 3A).
     The purposes of the system include, but are not limited to: (1) 
Maintaining current and historical payroll records which are used to 
compute and audit pay entitlement; to record history of pay 
transactions; to record deductions, leave accrued and taken, bonds due 
and issued, taxes paid; maintaining and distributing Leave and Earnings 
statements; commence and terminate allotments; answer inquiries and 
process claims, and (2) maintaining current and historical personnel 
records and preparing individual administrative transactions relating 
to education and training, classification; assignment; career 
development; evaluation; promotion, compensation, separation and 
retirement; making decisions on the rights, benefits, entitlements and 
the utilization of individuals; providing a data source for the 
production of reports, statistical surveys, rosters, documentation, and 
studies required for the orderly personnel administration within 
Treasury.
     These records and information in these records may be used to: (1) 
Furnish data to the Department of Agriculture, National Finance Center 
(which provides payroll/personnel processing services for TIMIS under a 
cross-servicing agreement) affecting the conversion of Treasury 
employee payroll and personnel processing services to TIMIS; the 
issuance of paychecks to employees and distribution of wages; and the 
distribution of allotments and deductions to financial and other 
institutions, some through electronic funds transfer; (2) furnish the 
Internal Revenue Service and other jurisdictions which are authorized 
to tax the employee's compensation with wage and tax information in 
accordance with a withholding agreement with the Department of the 
Treasury pursuant to 5 U.S.C. 5516, 5217, and 5520, for the purpose of 
furnishing employees with Forms W-2 which report such tax 
distributions; (3) provide records to the Office of Personnel 
Management, Merit Systems Protection Board, Equal Employment 
Opportunity Commission, and General Accounting Office for the purpose 
of properly administering Federal personnel systems or other agencies' 
systems in accordance with applicable laws, Executive Orders, and 
regulations; (4) furnish another Federal agency information to effect 
interagency salary or administrative offset, except that addresses 
obtained from the Internal Revenue Service shall not be disclosed to 
other agencies; to furnish a consumer reporting agency information to 
obtain commercial credit reports; and to furnish a debt collection 
agency information for debt collection services. Current mailing 
addresses acquired from the Internal Revenue Service are routinely 
released to consumer reporting agencies to obtain credit reports and to 
debt collection agencies for collection services; (5) disclose 
information to a Federal, state, local or foreign agency maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information which has requested information relevant to or 
necessary to the requesting agency's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (6) disclose information to a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation or settlement negotiations in 
response to a subpoena where relevant or potentially relevant to a 
proceeding, or in connection with criminal law proceedings; (7) 
disclose information to foreign governments in accordance with formal 
or informal international agreements; (8) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (9) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relates to civil and criminal proceedings; (10) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation; (11) provide information to unions recognized as 
exclusive bargaining representatives under the Civil Service Reform Act 
of 1978, 5 U.S.C. 7111 and 7114; (12) provide wage and separation 
information to another agency, such as the Department of Labor or 
Social Security Administration, as required by law for payroll 
purposes; (13) provide information to a Federal, state, or local agency 
so that the agency my adjudicate an individual's eligibility for a 
benefit, such as a state employment compensation board, housing 
administration agency and Social Security Administration; (14) disclose 
pertinent information to appropriate Federal, state, local or foreign 
agencies responsible for investigating or prosecuting the violation of, 
or for implementing a statute, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil, or criminal law or regulation; (15) 
disclose information about particular Treasury employees to requesting 
agencies or non-Federal entities under approved computer matching 
efforts, limited to only those data elements considered relevant to 
making a determination of eligibility under particular benefit programs 
administered by those agencies or entities or by the Department of the 
Treasury or any constituent unit of the Department, to improve program 
integrity, and to collect debts and other monies owed under those 
programs (i.e., matching for delinquent loans or other indebtedness to 
the government).
     Disclosures may be made pursuant to 5 U.S.C. 552a(b)(12) and 
section 3 of the Debt Collection Act of 1982; debt information 
concerning a government claim against an individual is also furnished, 
in accordance with 5 U.S.C. 552a(b)(12) and Section 3 of the Debt 
Collection Act of 1982 (Pub. L. 97-365), to consumer reporting agencies 
to encourage repayment of an overdue debt. Disclosures may be made to a 
consumer reporting agency as defined in the Fair Credit Reporting Act, 
15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966, 31 
U.S.C. 701(a)(3).
     Magnetic media, microfiche, and hard copy. Disbursement records 
are stored at the Federal Records Center.
     Records are retrieved generally by social security number, 
position identification number within a bureau and region, or employee 
name. Secondary identifiers are used to assure accuracy of data 
accessed, such as master record number or date of birth.
     Entrance to data centers and support organization offices are 
restricted to those employees whose work requires them to be there for 
the system to operate. Identification (ID) cards are verified to ensure 
that only authorized personnel are present. Disclosure of information through remote 
terminals is restricted through the use of passwords and sign-on 
protocols which are periodically changed. Reports produced from the 
remote printers are in the custody of personnel and financial 
management officers and are subject to the same privacy controls as 
other documents of like sensitivity.
     The current payroll and personnel system and the Treasury 
Integrated Management Information System (TIMIS) master files are kept 
on magnetic media. Information rendered to hard copy in the form of 
reports and payroll information documentation is also retained in 
automated magnetic format. Employee records are retained in automated 
form for as long as the employee is active on the system (separated 
employee records are maintained in an ``inactive'' status). Files are 
purged in accordance with Treasury Directives Manual TD 25-02, 
``Records Disposition Management Program.''
     Director, Treasury Integrated Management Information System 
(System Manager for TIMIS), 1500 Pennsylvania Avenue, NW, Treasury 
Annex Building, Room 4153-Annex, Washington, DC 20220.
     Individuals wishing to be notified if they are identified in this 
system, or to gain access to records maintained in the system, must 
submit a written request containing the following elements: (1) 
Identification of the record system; (2) identification of the category 
and types of records sought; and (3) at least two items of secondary 
identification (e.g. employee name and date of birth , employee 
identification number, date of employment or similar information). The 
individual's identity must be verified by one other identifier, such as 
a photocopy of a driver's license or other official document bearing 
the individual's signature. Alternatively, a notarized statement may be 
provided. Address inquiries to Assistant Director, Disclosure Services, 
Department of the Treasury, 1500 Pennsylvania Avenue, NW, Room 1054- 
MT, Washington, DC 20220.
     See ``Notification procedure'' above.
     See ``Notification procedure'' above.
     The information contained in these records is provided by or 
verified by the subject of the record, supervisors, and non-Federal 
sources such as private employers.
     None.
Treasury/DO .004
     Personnel Security System--Treasury/DO.
    For individuals in category (a), Room 1302 Main Treasury Building, 
1500 Pennsylvania Avenue, NW., Washington, DC 20220. For individuals in 
category (b), Room 1322 Main Treasury Building, 1500 Pennsylvania 
Avenue, NW, Washington, DC 20220.
     (a) Current and former senior officials of the Department and 
Treasury bureaus, and those within the Department who are involved in 
Personnel Security matters. (b) Current and former government employees 
or applicants occupying or applying for sensitive positions in the 
Department.
     (1) Background investigations, (2) FBI and other agency name 
checks, and (3) investigative information relating to personnel 
investigations conducted by the Department of the Treasury and other 
Federal agencies and departments on preplacement and postplacement 
basis to make suitability and employability determinations and for 
granting security clearances. Card records comprised of Notice of 
Personnel Security Investigation (TD F 67-32.2) or similar, previously 
used card indexes, and an automated data system reflecting 
identification data on applicants, incumbents and former employees, and 
record type of E.O. 10450 investigations and degree and date of 
security clearance, if any, as well as status of investigations.
     E.O. 10450, sections 2 and 3, and E.O. 12356, part 4.
     These records and information in these records may be used to 
disclose information to departmental officials or other Federal 
agencies relevant to, or necessary for, making suitability or 
employability retention or security clearance determinations.
     File folders, index cards, and magnetic media.
     Records are retrieved by name.
     Records are stored in locked metal containers and in locked rooms. 
They are limited to officials who have a need to know in the 
performance of their official duties.
     Active files are retained during incumbent tenure and are subject 
to update personnel investigation. Files of employees who effect intra-
agency transfers (between Treasury bureaus) are automatically 
transferred to the gaining bureaus. When an employee transfers to 
another government agency or leaves the Federal government, files are 
retained, separate from the active files, for five years. Background 
investigations completed by OPM may be returned to that agency or 
destroyed. Card indexes are periodically updated to reflect changes and 
maintained as long as needed.
     Director of Security, Room 1302 Main Treasury Building, 1500 
Pennsylvania Avenue, NW., Washington, DC 20220.
     Individuals wishing to be informed if they are named in this 
system or gain access to records maintained in the system must submit a 
written, signed request containing the following elements: (1) Identify 
the record system; (2) identify the category and type of records 
sought; and (3) provide at least two items of secondary identification 
(date of birth, employee identification number, dates of employment, or 
similar information). Address inquiries to Assistant Director, 
Disclosure Services (see ``Record access procedures'' below).
     Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054 MT, 1500 Pennsylvania Avenue, NW, Washington, DC 
20220.
     See ``Record access procedures'' above. The information provided or verified by applicants or employees 
whose files are on record as authorized by those concerned, information 
obtained from current and former employers, co-workers, neighbors, 
acquaintances, educational records and instructors, and police and 
credit record checks.
     This system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), 
(e)(4)(G), through (e)(4)(I), and (f) of the Privacy Act pursuant to 5 
U.S.C. 552a(k)(5).
Treasury/DO .005
     Grievance Records--Treasury/DO.
     These records are located in personnel or designated offices in 
the bureaus in which the grievances were filed.
     Current or former Federal employees who have submitted grievances 
with their bureaus in accordance with part 771 of the Office of 
Personnel Management's (OPM) regulations (5 CFR part 771), the Treasury 
Employee Grievance System (TPM Chapter 771), or a negotiated procedure.
     The system contains records relating to grievances filed by 
Treasury employees under part 771 of the OPM's regulations. These case 
files contain all documents related to the grievance including 
statements of witnesses, reports of interviews and hearings, examiner's 
findings and recommendations, a copy of the original and final 
decision, and related correspondence and exhibits. This system includes 
files and records of internal grievance and arbitration systems that 
bureaus and/or the Department may establish through negotiations with 
recognized labor organizations.
     5 U.S.C. 1302, 3301, 3302; E.O. 10577; 3 CFR 1954-1958 Comp., p. 
218; E.O. 10987; 3 CFR 1959-1963 Comp., p. 519; agency employees, for 
personal relief in a matter of concern or dissatisfaction which is 
subject to the control of agency management.
     These records and information in these records may be used: (1) To 
disclose pertinent information to the appropriate Federal, state, or 
local agency responsible for investigating, prosecuting, enforcing, or 
implementing a statute, rule, regulation, or order, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (2) to 
disclose information to any source from which additional information is 
requested in the course of processing in a grievance, to the extent 
necessary to identify the individual, inform the source of the 
purpose(s) of the request, and identify the type of information 
requested; (3) to disclose information to a Federal agency, in response 
to its request, in connection with the hiring or retention of an 
individual, the issuance of a security clearance, the conducting of a 
security or suitability investigation of an individual, the classifying 
of jobs, the letting of a contract, or the issuance of a license, 
grant, or other benefit by the requesting agency, to the extent that 
the information is relevant and necessary to requesting the agency's 
decision on the matter; (4) to provide information to a congressional 
office in response to an inquiry made at the request of the individual 
to whom the record pertains; (5) to disclose information to another 
Federal agency or to a court when the Government is party to a judicial 
proceeding before the court; (6) by the National Archives and Records 
Administration in records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2908; (7) by the bureau maintaining the 
records of the Department in the production of summary descriptive 
statistics and analytical studies in support of the function for which 
the records are collected and maintained, or for related work force 
studies. While published statistics and studies do not contain 
individual identifiers, in some instances the selection of elements of 
data included in the study may be structured in such a way as to make 
the data individually identifiable by inference; (8) to disclose 
information to officials of the Merit Systems Protection Board, 
including the Office of the Special Counsel, the Federal Labor 
Relations Authority and its General Counsel, the Equal Employment 
Opportunity Commission, or the Office of Personnel Management when 
requested in performance of their authorized duties; (9) to disclose 
information to a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
Counsel or witnesses in the course of civil discovery, litigation or 
settlement negotiations in response to a subpoena, or in connection 
with criminal law proceedings; (10) to provide information to officials 
of labor organizations reorganized under the Civil Service Reform Act 
when relevant and necessary to their duties of exclusive representation 
concerning personnel policies, practices, and matters affecting work 
conditions.
     File folders.
     By the names of the individuals on whom they are maintained.
     Lockable metal filing cabinets to which only authorized personnel 
have access.
     Disposed of 3 years after closing of the case. Grievances filed 
against disciplinary adverse actions are retained by the United States 
Secret Service for 4 years. Disposal is by shredding or burning.
 ATF (Alcohol, Tobacco and Firearms) Chief, Personnel Division, 1200 
Pennsylvania Avenue, NW, Room 1211, Washington, DC 20226.
 CUSTOMS Director, Office of Human Resources, 2120 L Street, NW 
Washington, DC 20229.
 E&P (Engraving and Printing) Chief, Office of Industrial Relations, 
14th & C Streets, SW, Room 202-13A, E&P Annex, Washington, DC 20228.
 FLETC (Federal Law Enforcement Training Center) Personnel Officer, 
Building 94, Room 1F-14, Glynco, GA 31524.
FMS (Financial Management Service) Director, Personnel Management 
Division, 401 14th Street, SW, Room 444, Liberty Loan Bldg., 
Washington, DC 20227
IRS (Internal Revenue Service) Director, Human Resources Division, 
1111 Constitution Avenue, NW, Room 1408 IR, Washington, DC 20224.
DO (Departmental Offices) Chief, Personnel Resources, Room 1316 MT, 
1500 Pennsylvania Ave., NW., Washington, DC 20220
PD (Public Debt) Director, Personnel Management Division, 300 13th 
Street, SW., Room 446-4, E&P Annex, Washington, DC 20239.
 SS (Secret Service) Chief, Personnel Division, 1800 G Street, NW, 
Room 901, Washington DC 20223.
 Mint Assistant Director for Personnel, 633 3rd Street, NW, Room 
651, Washington, DC 20004. OCC (Office of Comptroller of the Currency) Director, Human 
Resources, 250 E Street, SW, Washington, DC 20219.
 OTS (Office of Thrift Supervision) Director, Human Resources 
Division, 2nd Floor, 1700 G Street, NW, Washington, D.C. 20552
    Records pertaining to administrative grievances filed at the 
Departmental level: Director, Office of Personnel Policy, Room 4150-
Annex, Pennsylvania Ave. at Madison Place, NW, Washington, DC 20220.
     It is required that individuals submitting grievances be provided 
a copy of the record under the grievance process. They may, however, 
contact the agency personnel or designated office where the action was 
processed, regarding the existence of such records on them. They must 
furnish the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.
     It is required that individuals submitting grievances be provided 
a copy of the record under the grievance process. However, after the 
action has been closed, an individual may request access to the 
official copy of the grievance file by contacting the bureau personnel 
or designated office where the action was processed. Individuals must 
provide the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.
     Review of requests from individuals seeking amendment of their 
records which have been the subject of a judicial or quasi-judicial 
action will be limited in scope. Review of amendment requests of these 
records will be restricted to determining if the record accurately 
documents the action of the agency ruling on the case, and will not 
include a review of the merits of the action, determination, or 
finding. Individuals wishing to request amendment to their records to 
correct factual errors should contact the bureau personnel or 
designated office where the grievance was processed. Individuals must 
furnish the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.
     Information in this system of records is provided: (1) By the 
individual on whom the record is maintained, (2) by testimony of 
witnesses, (3) by agency officials, (4) from related correspondence 
from organizations or persons.
     None.
Treasury/DO .007
     General Correspondence Files--Treasury/DO.
     Departmental Offices, Department of the Treasury, 1500 
Pennsylvania Ave., NW, Washington, DC 20220. Components of this record 
system are in the following offices within the Departmental Offices:

 Office of Foreign Assets Control
 Office of Tax Policy
 Office of the Assistant Secretary for International Affairs
 Office of the Executive Secretariat
 Office of Public Correspondence
 Office of Legislative Affairs
     Members of Congress, U.S. Foreign Service officials, officials and 
employees of the Treasury Department, officials of municipalities and 
state governments, and the general public, foreign nationals, members 
of the news media, businesses, officials and employees of other Federal 
Departments and agencies.
     Incoming correspondence and replies pertaining to the mission, 
function, and operation of the Department, tasking sheets, and internal 
Treasury memorandum.
     5 U.S.C. 301.
     The manual systems and/or electronic databases (e.g., Treasury 
Automated Document System (TADS))used by the system managers are to 
manage the high volume of correspondence received by the Departmental 
Offices and to accurately respond to inquiries, suggestions, views and 
concerns expressed by the writers of the correspondence. It also 
provides the Secretary of the Treasury with sentiments and statistics 
on various topics and issues of interest to the Department.
     These records and information in these records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings; (3) provide information to unions 
recognized as exclusive bargaining representatives under the Civil 
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (4) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation; (5) provide information to appropriate Federal, State, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license; (6) provide information to a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations or in 
connection with criminal law proceedings.
     Paper records, file folders and magnetic media.
     By name of individual or letter number, address, assignment 
control number, or organizational relationship.
     Access is limited to authorized personnel with a direct need to 
know. Rooms containing the records are locked after business hours. 
Some folders are stored in locked file cabinets in areas of limited 
accessibility except to employees. Others are stored in electronically 
secured areas and vaults. Access to electronic records is by password.
     Some records are maintained for three years, then destroyed by 
burning. Other records are updated periodically and maintained as long 
as needed. Some electronic records are periodically updated and 
maintained for two years after date of response; hard copies of those 
records are disposed of after three months in accordance with the NARA schedule. Paper records of the 
Office of the Executive Secretary are stored indefinitely at the 
Federal Records Center.
 Director, Office of Foreign Assets Control, U.S. Treasury 
Department, Room 2233, Treasury Annex, 1500 Pennsylvania Ave., NW, 
Washington, DC 20220.
 Freedom of Information Act Officer, or Director, Correspondence 
Unit, Office of Tax Policy, U.S. Treasury Department, Room 1124-MT, 
1500 Pennsylvania Ave., NW, Washington, DC 20220
 Director, OASIA Secretariat, U.S. Treasury Department, Room 5422-
MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220
 Office of the Executive Secretariat, U.S. Treasury Department, Room 
3419-MT, Washington, DC 20220
 Director, Office of Public Correspondence, U.S. Treasury 
Department, Room 2124-MT, Washington, DC 20220
 Director, Office of Legislative Affairs, U.S. Treasury Department, 
Room 3132-MT, Washington, DC 20220
     Individuals wishing to be notified if they are named in this 
system of records, or to gain access to records maintained in this 
system may inquire in accordance with instructions appearing at 31 CFR 
part 1, subpart C, appendix A. Individuals must submit a written 
request containing the following elements: (1) Identify the record 
system; (2) identify the category and type of records sought; and (3) 
provide at least two items of secondary identification (date of birth, 
employee identification number, dates of employment or similar 
information). Address inquiries to Assistant Director, Disclosure 
Services (see ``Record access procedures'' below).
     Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054-MT, 1500 Pennsylvania Ave., NW, Washington, DC 
20220.
     See ``Record access procedures'' above.
     Members of Congress or other individuals who have corresponded 
with the Departmental Offices, other governmental agencies (Federal, 
state and local), foreign individuals and official sources.
     None.
Treasury/DO .010
    Office of Domestic Finance, Actuarial Valuation System--Treasury/
DO.
     Departmental Offices, Office of Government Financing, Office of 
the Government Actuary, 1500 Pennsylvania Avenue, NW, Washington, DC 
20220.
     Participants and beneficiaries of the Foreign Service Retirement 
and Disability System and the Foreign Service Pension System. Covered 
employees are located in the following agencies: Department of State, 
Department of Agriculture, United States Information Agency, Agency for 
International Development, Peace Corps, and the Department of Commerce.
     Information in the system is as follows: Active Records: Name; 
social security number; salary; category-grade; year of entry into 
system; service computation date; year of birth; year of resignation or 
year of death, and refund if any; indication of LWOP status (if any); 
Retired Records: same as actives; annuity; year of separation; cause of 
separation (optional, disability, deferred, etc.); years and months of 
service by type of service; single or married; spouse's year of birth; 
principal's year of death; number of children on annuity roll; 
children's years of birth and annuities.
     22 U.S.C. 1101.
     Data regarding specific individuals is released only to the 
contributing agency for purposes of verification.
     Data are on computer tapes and computer printouts.
     Alphabetically.
     Records are stored in the Actuary's office. Access is restricted 
to employees of the Office of the Government Actuary.
     Records are retained on a year-to-year basis. When agencies whose 
pension funds are valued forward new records for valuation, older 
records are discarded.
     The Government Actuary, Departmental Offices, 1500 Pennsylvania 
Ave., NW, Washington, DC 20220.
     Individuals wishing to be notified if they are named in this 
system of records, or gain access to records maintained in this system 
must submit a written request containing the following elements: (1) 
Identify the record system; (2) identify the category and type of 
records sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Address inquiries to Assistant 
Director, Disclosure Services (see ``Record access procedures'' below).
     Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054-MT, 1500 Pennsylvania Ave., NW, Washington, DC 
20220.
     See ``Record access procedures'' above.
     Data for actuarial valuation are provided by organizations 
responsible for pension funds listed under ``category of individual,'' 
namely the Department of State, Department of Agriculture, United 
States Information Agency, Agency for International Development, Peace 
Corps, and the Department of Commerce.
     None.
Treasury/DO .060
     Correspondence files and records on employee complaints and/or 
dissatisfaction--Treasury/DO.
     Office of Personnel Policy, Room 4150-Annex, Pennsylvania Avenue 
at Madison Place, NW, Washington, DC 20220.
     Former and current Department employees who have submitted complaints to the Office of Personnel or whose correspondence 
concerning a matter of dissatisfaction has been referred to the Office 
of Personnel.
     Correspondence dealing with former and current employee 
complaints.
     5 U.S.C. 301.
     These records and information in these records may be used to: (1) 
Disclose pertinent information to appropriate Federal, state, and 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential civil or criminal 
law or regulation; (2) provide information to a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (3) provide information to unions recognized as 
exclusive bargaining representatives under the Civil Service Reform Act 
of 1978, 5 U.S.C. 7111 and 7114; (4) provide information to third 
parties during the course of an investigation to the extent necessary 
to obtain information pertinent to the investigation.
     File folders, file cabinets.
     By bureau and employee name.
     Maintained in filing cabinet and released only to Office of 
Personnel staff or other Treasury officials on a need-to-know basis.
     Records are maintained and disposed of in accordance with 
Department of the Treasury Directive 25-02, ``Records Disposition 
Management Program'' and the General Records Schedule.
     Director, Office of Personnel Policy, Department of the Treasury, 
Room 4150-Annex Pennsylvania Avenue at Madison Place NW, Washington, DC 
20220.
     Persons inquiring as to the existence of a record on themselves 
may contact: Assistant Director, (Human Relations) Department of the 
Treasury, Room 4150-Annex, Pennsylvania Avenue at Madison Place, NW, 
Washington, DC 20220. The inquiry must include the individual's name 
and employing bureau.
     Persons seeking access to records concerning themselves may 
contact: The Director, Office of Personnel Policy, Department of the 
Treasury, Room 4150-Annex, Pennsylvania Avenue at Madison Place, NW, 
Washington, DC 20220. The inquiry must include the individual's name 
and employing bureau.
     Individuals wishing to request amendment to their records to 
correct factual error should contact the Director of Personnel at the 
address shown in Access, above. They must furnish the following 
information: (a) Name; (b) employing bureau; (c) the information being 
contested; (d) the reason why they believe information is untimely, 
inaccurate, incomplete, irrelevant, or unnecessary.
     Current and former employees, and/or representatives, employees' 
relatives, Congressmen, the White House, management officials.
     None.
Treasury/DO .062
     Executive Inventory Files--Treasury/DO.
     Room 4150-Annex, Pennsylvania Ave. at Madison Place, NW, 
Washington, DC 20220.
     All SES and GS-16, 17 and 18 employees of the Department of the 
Treasury.
     A brief description of identifying biographical data, work 
experience, education, professional activities, honors, special 
qualifications and references.
     Executive Order 11315.
     The records in this system may be disclosed to a Congressional 
office in order to compile statistical information on SES participants. 
Information in the records may also be shared with the Office of 
Personnel Management and other Federal agencies in compiling reports or 
to correct information maintained by OPM on Treasury Executives.
     File cabinets.
     Numerically by bureau and position number.
     Access is limited to authorized Treasury personnel and management 
officials on a need-to-know basis.
     The records are kept as long as the employee is assigned to an SES 
or GS-16, 17, or 18 position, except for employees who retire. The 
records on retirees are kept for approximately one year from their date 
of retirement. The records are destroyed by burning.
     Director, Office of Personnel Policy, Room 4150-Annex, 
Pennsylvania Ave. at Madison Place, NW, Washington, DC 20220.
     Director, Office of Personnel Policy, Room 4150-Annex, 
Pennsylvania Ave. at Madison Place, NW, Washington, DC 20220. The 
individual needs to provide his/her name, present organizational 
assignment, position title and grade.
     See ``Notification procedure'' above.
     See ``Notification procedure'' above.
     The SF-171 is provided by the employee to their servicing 
personnel office.
     None.
Treasury/DO .065
     Appointment at Above the Minimum Rate of the Grade Files--
Treasury/DO. Room 4150-Annex, Pennsylvania Ave. at Madison Place, NW, 
Washington, DC 20220.
     Persons proposed for employment by the Department of the Treasury 
at a salary rate above the minimum rate of the grade that exceeds by 
20% the applicant's current pay.
     A collection of documents required for requesting approval of 
appointments at a salary rate above the minimum rate of the grade that 
exceed the 20% limit, including: Personal Qualifications Statement (SF-
171); Position Description (OF-8); letters of justification; 
application form showing current salary; documentation of appointment 
authority; and general correspondence requesting approval of the 
action.
     5 U.S.C. 5333.
     The information may be used for review/audit purposes by the 
Office of Personnel Management.
     File cabinets.
     Indexed by name in log and filed chronologically.
     Access is limited to authorized Treasury personnel and management 
officials on a need-to-know basis.
     Records are retained for two years and are destroyed by standard 
destruction methods including burning.
     Director, Office of Personnel Policy, Room 4150-Annex, 
Pennsylvania Ave. at Madison Place, NW, Washington, DC 20220.
     Director, Office of Personnel Policy, Room 4150-Annex, 
Pennsylvania Ave. at Madison Place, NW, Washington, DC 20220. The 
individual is required to provide his/her name and the Treasury 
organizational assignment, position title, grade/salary, and date of 
most recent appointment above the minimum rate of the grade requested.
     See ``Notification procedure'' above.
     See ``Notification procedure'' above.
     The documents which constitute this system, and which are listed 
under Categories of Records, came from the individual applicant, his/
her servicing personnel office, the Office of Personnel Management, and 
other concerned management officials within the Department of the 
Treasury.
     None.
Treasury/DO .067
     Detailed Employee Files--Treasury/DO.
     Room 4150-Annex, Pennsylvania Ave. at Madison Place, NW, 
Washington, DC 20220.
     Department of the Treasury employees whose detail to other 
positions, or other Government employees whose details to the 
Department of the Treasury, require approval at the Departmental level.
     Correspondence requesting approval of details and Request for 
Personnel Action (SF-52) which documents the detail and reflects 
approval of it. In some instances there may also be a Personal 
Qualifications Statement (