[Federal Register Volume 63, Number 242 (Thursday, December 17, 1998)]
[Notices]
[Page 69716-69965]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 98-31632] _______________________________________________________________________

Part II





Department of the Treasury





_______________________________________________________________________



Privacy Act of 1974; Republication of System of Records; Notices

Federal Register / Vol. 63, No. 242 / Thursday, December 17, 1998 / 
Notices DEPARTMENT OF THE TREASURY


 Privacy Act of 1974: Systems of Records

    Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a) and the Office 
of Management and Budget (OMB) Circular No. A-130, the Department of 
the Treasury has completed a review of its Privacy Act systems of 
records notices to identify minor changes that will more accurately 
describe these records.
    Customs .067--Bank Secrecy Act Reports File, was transferred to 
Departmental Offices (DO) due to change in organizational 
responsibilities (published January 10, 1997, at 62 FR 1489). The 
system was renamed and renumbered as ``Treasury/DO .213--Bank Secrecy 
Act Reports System.'' The system retains the exemptions claimed in 31 
CFR 1.36.
    IRS 42.029--Audit Underreporter Case Files was renumbered as IRS 
24.047 to reflect new ownership within the IRS, and IRS 26.013 was 
renamed as ``Trust Fund Recovery Cases/One Hundred Percent Penalty 
Cases.'' In addition, the IRS has added a ``Purpose(s)'' statement to 
many of its notices.
    Other changes throughout the document are editorial in nature and 
consist principally of changes to system locations and system manager 
addresses, retention and disposal schedules, revisions to 
organizational titles and transfers of functions.
    The following four systems of records have been added to the 
Department of the Treasury's inventory of Privacy Act notices since 
October 1, 1995:

Departmental Offices:
    DO .212--Suspicious Activity Report System (SARS) (published 3/
26/97 at 62 FR 14532.)
Financial Management Service:
    FMS .016--Payment Records for Other Than Regular Recurring 
Benefit Payments (published 9/12/95 at 60 FR 47435.)
Internal Revenue Service:
    IRS 00.003--Customer Feedback System (published 7/23/97, at 62 
FR 39604.)
    IRS 46.050--Automated Information Analysis System (published 9/
9/96 at 61 FR 47547.)

    As a result of this review, 19 systems of records, identified 
below, are being removed from Treasury's inventory of Privacy Act 
systems:

Departmental Offices:
    DO .062--Executive Inventory Files
    DO .065--Appointment at Above the Minimum Rate of the Grade File
    DO .067--Detailed Employee Files
    DO .070--Automated Systems Division, ASD Project Recording 
System
    DO .205--Executive Information System (EIS)
U.S. Customs Service:
    CS .014--Advice Requests (Legal) (Pacific Region)
    CS .028--Baggage Declaration
    CS .092--Exit Interview
    CS .161--Optional Retirement List
    CS .210--Revocation of I. D. Privileges and ``Cash Basis Only'' 
for Reimbursable Services List
    CS .217--Set Off Files
    CS .219--Skills Inventory Records
    CS .220--Supervisory Notes and Files
    CS .277--Drivers License File
Bureau of Engraving and Printing:
    BEP .023--Motor Vehicle Licensing Records
Internal Revenue Service:
    IRS 90.006--Former Chief Counsel Interpretative Case Files
Bureau of the Public Debt:
    BPD .008--Savings Bonds Sales Promotion/Volunteer Record System
    BPD .009--Savings Bond Sales Record System
Office of Thrift Supervision:
    OTS .009 Health Files

    The systems notices are reprinted in their entirety following the 
Table of Contents.

    Dated: November 19, 1998.
Shelia Y. McCann,
Deputy Assistant Secretary (Administration).

Table of Contents

Departmental Offices (DO)

DO .002--Treasury Integrated Management Information System (TIMIS)
DO .004--Personnel Security System
DO .005--Grievance Records
DO .007--General Correspondence Files
DO .010--Office of Domestic Finance, Actuarial Valuation System
DO .060--Correspondence Files and Records on Employee Complaints 
and/or Dissatisfaction
DO .068--Time-In-Grade Exception Files
DO .111--Office of Foreign Assets Control Census Records
DO .114--Foreign Assets Control Enforcement Records
DO .118--Foreign Assets Control Licensing Records
DO .144--General Counsel Litigation Referral and Reporting System
DO .149--Foreign Assets Control Legal Files
DO .150--Disclosure Records
DO .156--Tax Court Judge Applicants
DO .183--Private Relief Tax Bill Files--Office of the Assistant 
Secretary for Tax Policy
DO .190--General Allegations and Investigative Records
DO .191--OIG Management Information System
DO .193--Employee Locator and Automated Directory System
DO .194--Circulation System (formerly Document Delivery Control 
System)
DO .196--Security Information System
DO .200--FinCEN Data Base
DO .201--Fitness Center Records
DO .202--Drug-Free Workplace Program Records
DO .203--Public Transportation Incentive Program Records
DO .206--Office Tracking System (OTS)
DO .207--Waco Administrative Review Group Investigation
DO .209--Personal Services Contracts (PSC)
DO .210--Integrated Financial Management and Revenue System
DO .211--Telephone Call Detail Records
DO .212--Suspicious Activity Reporting System (SARS)
DO .213--Bank Secrecy Act Reports System (formerly CS .067--Bank 
Secrecy Act Reports File)

Bureau of Alcohol, Tobacco, and Firearms (ATF)

ATF .001--Administrative Record System
ATF .002--Correspondence Record System
ATF .003--Criminal Investigation Report System
ATF .005--Freedom of Information Requests
ATF .006--Internal Security Record System
ATF .007--Personnel Record System
ATF .008--Regulatory Enforcement Record System
ATF .009--Technical and Scientific Services Record System

Comptroller of the Currency (CC)

CC .004--Consumer Complaint Information System
CC .012--Freedom of Information Index and Log
CC .013--Enforcement and Compliance Information System
CC .014--Personnel Security/Investigation Files/Employee Applicant 
Reference File
CC .015--Chain Banking Organizations System
CC .016--Litigation Information System
CC .221--Registration Records for Municipal and United States 
Government Securities Dealers (formerly: Professional Qualification 
Records for Municipal Securities Principals, Municipal Securities 
Representatives, and U.S. Government Securities Associated Persons)
CC .300--Administrative Personnel System
CC .310--Financial System
CC .320--General Personnel System
CC .500--Chief Counsel's Management Information System

U.S. Customs Service (CS)

CS .001--Acceptable Level of Competence, Negative Determination
CS .002--Accident Reports
CS .005--Accounts Receivable
CS .009--Acting Customs Inspector (Excepted)
CS .021--Arrest/Seizure/Search Report and Notice of Penalty File
CS .022--Attorney Case File
CS .030--Bankrupt Parties-In-Interest
CS .031--Bills Issued Files
CS .032--Biographical Files (Headquarters)
CS .040--Carrier File
CS .041--Cartmen or Lightermen
CS .042--Case and Complaint File
CS .043--Case Files (Associate Chief Counsel--Gulf Customs 
Management Center) (formerly Case Files (Regional Counsel--South 
Central Region))
CS .044--Certificates of Clearance
CS .045--Claims Act File CS .046--Claims Case File
CS .050--Community Leader Survey
CS .053--Confidential Source Identification File
CS .054--Confidential Statements of Employment and Financial 
Interests
CS .056--Congressional and Public Correspondence File
CS .057--Container Station Operator Files
CS .058--Cooperating Individual Files
CS .061--Court Case File
CS .064--Credit Card File
CS .069--Customs Brokers File
CS .077--Disciplinary Action, Grievance and Appeal Case Files
CS .078--Disclosure of Information File
CS .081--Dock Passes
CS .083--Employee Relations Case Files
CS .096--Fines, Penalties and Forfeiture Control and Information 
Retrieval System
CS .098--Fines, Penalties and Forfeitures Records
CS .099--Fines, Penalties and Forfeiture Records (Supplemental 
Petitions)
CS .100--Fines, Penalties and Forfeiture Record (Headquarters)
CS .105--Former Employees
CS .109--Handicapped Employee File
CS .122--Information Received File
CS .123--Injury Notice
CS .125--Intelligence Log
CS .127--Internal Affairs Records System
CS .129--Investigations Record System
CS .133--Justice Department Case File
CS .136--All Liquidated Damage Penalty, and Seizure Cases; Prior 
Violators
CS .137--List of Vessel Agents Employees
CS .138--Litigation Issue Files
CS .144--Mail Protest File
CS .148--Military Personnel and Civilian Employees' Claims Act File
CS .151--Motor Vehicle Accident Reports
CS .156--Narcotics Violator File
CS .159--Notification of Personnel Management Division when an 
Employee is placed under investigation by the Office of Internal 
Affairs
CS .162--Organization (Customs) and Automated Position Management 
System (COAPMS)
CS .163--Outside Employment Requests
CS .165--Overtime Earnings
CS .170--Overtime Reports
CS .171--Pacific Basin Reporting Network
CS .172--Parking Permits File
CS .186--Personnel Search
CS .190--Personnel Case File
CS .193--Operating Personnel Folder Files
CS .196--Preclearance Costs
CS .197--Private Aircraft/Vessel Inspection Reporting System
CS .201--Property File, Non-Expendable
CS .206--Regulatory Audits of Customhouse Brokers
CS .207--Reimbursable Assignment/Workticket System (formerly: 
Reimbursable Assignment System)
CS .208--Restoration of Forfeited Annual Leave Cases
CS .209--Resumes of Professional Artists
CS .211--Sanction List
CS .212--Search/Arrest/Seizure Report
CS .214--Seizure File
CS .215--Seizure Report File
CS .224--Suspect Persons Index
CS .226--Television System
CS .227--Temporary Importation Under Bond (TIB) Defaulter Control 
System
CS .232--Tort Claims Act File
CS .234--Tort Claims Act File
CS .238--Training and Career Individual Development Plans
CS .239--Training Records
CS .244--Treasury Enforcement Communications System
CS .249--Uniform Allowance-Unit Record
CS .251--Unscheduled Overtime Report
CS .252--Valuables Shipped Under Government Losses in Shipment Act
CS .258--Violator's Case Files
CS .260--Warehouse Proprietor Files
CS .262--Warnings to Importers in Lieu of Penalty
CS .268--Military Personnel and Civilian Employees' Claim Act File
CS .269--Accounts Payable Voucher File
CS .270--Background-Record File on Non-Customs Employees
CS .271--Cargo Security Record System
CS .272--Currency Declaration File (Customs Form 4790)
CS .274--Importers, Brokers, Carriers, Individuals and Sureties 
Master File
CS .278--Automated Commercial System (ACS)
CS .284--Personnel Verification System
CS .285--Automated Index to Central Investigative Files (formerly: 
Automated Index to Central Enforcement Files)
Customs Appendix A

Bureau of Engraving and Printing (BEP)

BEP .002--Personal Property Claim File
BEP .004--Counseling Records
BEP .005--Compensation Claims
BEP .006--Debt Files (Employees)
BEP .014--Employee's Production Record
BEP .016--Employee Suggestions
BEP .020--Industrial Truck Licensing Records
BEP .021--Investigative Files
BEP .027--Programmable Access Security System (PASS)
BEP .035--Tort Claims (Against the United States)
BEP .038--Unscheduled Absence Record
BEP .040--Freedom of Information and Privacy Act Requests
BEP .041--Record of Discrimination Complaints
BEP .043--Parking Program Records
BEP .044--Personnel Security Files and Indices
BEP .045--Mail Order Sales Customer Files
BEP .046--Automated Mutilated Currency Tracking System

Federal Law Enforcement Training Center (FLETC)

FLETC .001--FLETC Payroll/Personnel Records System
FLETC .002--FLETC Trainee Records
FLETC .004--FLETC Administrative Employee Records

Financial Management Service (FMS)

FMS .001--Administrative Records
FMS .002--Payment Issue Records for Regular Recurring Benefit 
Payments
FMS .003--Claims and Inquiry Records on Treasury Checks, and 
International Claimants
FMS .005--FMS Personnel Records
FMS .007--Payroll and Pay Administration
FMS .008--Personnel Security Records
FMS .010--Records of Accountable Officers' Authority with Treasury
FMS .012--Pre-complaint Counseling and Complaint Activities
FMS .013--Gifts to the United States
FMS .014--Debt Collection Operations System
FMS .016--Payment Records for Other Than Regular Recurring Benefit 
Payments

Internal Revenue Service (IRS)

IRS 00.001--Correspondence Files and Correspondence Control Files
IRS 00.002--Correspondence Files/Inquiries About Enforcement 
Activities
IRS 00.003--Customer Feedback System
IRS 10.001--Biographical Files, Public Affairs
IRS 10.004--Subject Files, Public Affairs
IRS 21.001--Tax Administration Resources File, Office of Tax 
Administration Advisory Services
IRS 22.003--Annual Listing of Undelivered Refund Checks
IRS 22.011--File of Erroneous Refunds
IRS 22.026--Form 1042S Index by Name of Recipient
IRS 22.027--Foreign Information System (FIS)
IRS 22.032--Individual Microfilm Retention Register
IRS 22.034--Individual Returns Files, Adjustments and Miscellaneous 
Documents Files
IRS 22.043--Potential Refund Litigation Case Files
IRS 22.044--P.O.W.--M.I.A. Reference File
IRS 22.054--Subsidiary Accounting Files
IRS 22.059--Unidentified Remittance File
IRS 22.060--Automated Non-Master File (ANMF) (formerly Manual 
Accounting Replacement Systems)
IRS 22.061--Individual Return Master File (IRMF) (formerly Wage and 
Information Returns Processing (IRP) File)
IRS 24.013--Combined Account Number File, Taxpayer Services 
(formerly Combined Account Number File, Returns Processing)
IRS 24.029--Individual Account Number File (IANF), Taxpayer Services 
(formerly Individual Account Number (IANF), Returns Processing)
IRS 24.030--Individual Master File (IMF), Taxpayer Services 
(formerly Individual Master File (IMF), Returns Processing)
IRS 24.046--Business Master File (BMF), Taxpayer Services (formerly 
Business Master File (BMF), Returns Processing)
IRS 24.047--Audit Underreporter Case File (formerly IRS 42.029)
IRS 24.070--Debtor Master File (DMF)
IRS 26.001--Acquired Property Records
IRS 26.006--Form 2209, Courtesy Investigations
IRS 26.008--IRS and Treasury Employee Delinquency
IRS 26.009--Lien Files (Open and Closed)
IRS 26.010--Lists of Prospective Bidders at Internal Revenue Sales 
of Seized Property
IRS 26.011--Litigation Case Files
IRS 26.012--Offer in Compromise (OIC) File IRS 26.013--Trust Fund Recovery Cases/One Hundred Percent Penalty 
Cases (formerly: One Hundred Percent Penalty Cases)
IRS 26.014--Record 21, Record of Seizure and Sale of Real Property
IRS 26.016--Returns Compliance Programs (RCP)
IRS 26.019--Taxpayer Delinquent Accounts (TDA) Files including 
subsystems: (a) Adjustments and Payment Tracers Files,(b) Collateral 
Files, (c) Seized Property Records, (d) Tax Collection Waiver, Forms 
900, Files, and (e) Accounts on Child Support Obligations
IRS 26.020--Taxpayer Delinquency Investigation (TDI) Files
IRS 26.021--Transferee Files
IRS 26.022--Delinquency Prevention Programs
IRS 30.003--Requests for Printed Tax Materials Including Lists
IRS 30.004--Security Violations
IRS 34.003--Assignment and Accountability of Personal Property Files
IRS 34.005--Parking Space Application and Assignment
IRS 34.007--Record of Government Books of Transportation Requests
IRS 34.009--Safety Program Files
IRS 34.012--Emergency Preparedness Cadre Assignments and Alerting 
Rosters Files
IRS 34.013--Identification Media Files System for Employees and 
Others Issued IRS ID
IRS 34.014--Motor Vehicle Registration and Entry Pass Files
IRS 34.016--Security Clearance Files
IRS 34.018--Integrated Data Retrieval System (IDRS) Security Files
IRS 36.001--Appeals, Grievances and Complaints Records
IRS 36.002--Employee Activity Records
IRS 36.003--General Personnel and Payroll Records
IRS 36.005--Medical Records
IRS 36.008--Recruiting, Examining and Placement Records
IRS 36.009--Retirement, Life Insurance and Health Benefits Records 
System
IRS 37.001--Abandoned Enrollment Applications
IRS 37.002--Files containing derogatory information about 
individuals whose applications for enrollment to practice before the 
IRS have been denied and Applicant Appeal Files
IRS 37.003--Closed Files Containing Derogatory Information About 
Individuals' Practice Before the Internal Revenue Service and Files 
of Attorneys and Certified Public Accountants Formerly Enrolled to 
Practice
IRS 37.004--Derogatory Information (No Action)
IRS 37.005--Present Suspensions and Disbarments Resulting from 
Administrative Proceedings
IRS 37.006--General Correspondence File
IRS 37.007--Inventory
IRS 37.008--Register of Docketed Cases and Applicant Appeals
IRS 37.009--Enrolled Agents and Resigned Enrolled Agents (Action 
pursuant to 31 CFR, Section 10.55(b))
IRS 37.010--Roster of Former Enrollees
IRS 37.011--Present Suspensions from Practice Before the Internal 
Revenue Service
IRS 38.001--General Training Records
IRS 42.001--Examination Administrative File
IRS 42.008--Audit Information Management System (AIMS)
IRS 42.013--Project Files for the Uniform Application of Laws as a 
Result of Technical Determinations and Court Decisions
IRS 42.014--Internal Revenue Service Employees' Returns Control 
Files
IRS 42.016--Classification/Centralized Files and Scheduling Files
IRS 42.017--International Enforcement Program Files
IRS 42.021--Compliance Programs and Projects Files
IRS 42.027--Data on Taxpayers Filing on Foreign Holdings
IRS 42.030--Discriminant Function File (DIF)
IRS 44.001--Appeals Case Files
IRS 44.003--Unified System for Time and Appeals Records (Unistar)
IRS 44.004--Art Case File
IRS 44.005--Expert Witness and Fee Appraiser Files
IRS 46.002--Criminal Investigation Management Information
IRS 46.003--Confidential Informants, Criminal Investigation Division
IRS 46.004--Controlled Accounts-Open and Closed
IRS 46.005--Electronic Surveillance File, Criminal Investigation 
Division
IRS 46.009--Centralized Evaluation and Processing of Information 
Items (CEPIIs), Evaluation and Processing of Information (EOI), 
Criminal Investigation Division (formerly: Centralized Evaluation 
and Processing of Information Items (CEPIIs), Criminal Investigation 
Division
IRS 46.011--Illinois Land Trust Files, Criminal Investigation 
Division
IRS 46.015--Relocated Witnesses, Criminal Investigation Division
IRS 46.016--Secret Service Details, Criminal Investigation Division
IRS 46.022--Treasury Enforcement Communications System (TECS), 
Criminal Investigation Division
IRS 46.050--Automated Information Analysis System
IRS 48.001--Disclosure Records
IRS 48.008--Defunct Special Service Staff File Being Retained 
Because of Congressional Directive
IRS 49.001--Collateral and Information Requests System
IRS 49.002--Tax Treaty Information Management System--Competent 
Authority and Index Card--Microfilm Retrieval System
IRS 49.003--Financial Statements File
IRS 49.007--Overseas Compliance Projects System
IRS 49.008--Taxpayer Service Correspondence System
IRS 50.001--Employee Plans/Exempt Organizations Correspondence 
Control Records (Form 5961)
IRS 50.003--Employee Plans/Exempt Organizations, Reports of 
Significant Matters in Technical (M-5945)
IRS 60.001--Assault and Threat Investigation Files, Inspection
IRS 60.002--Bribery Investigation Files, Inspection
IRS 60.003--Conduct Investigation Files, Inspection
IRS 60.004--Disclosure Investigation Files, Inspection
IRS 60.005--Enrollee Applicant Investigation Files, Inspection
IRS 60.006--Enrollee Charge Investigation Files, Inspection
IRS 60.007--Miscellaneous Information File, Inspection
IRS 60.008--Security, Background, and Character Investigation Files, 
Inspection
IRS 60.009--Special Inquiry Investigation Files, Inspection
IRS 60.010--Tort Investigation Files, Inspection
IRS 60.011--Internal Security Management Information System (ISMIS)
IRS 70.001--Individual Income Tax Returns, Statistics of Income
IRS 90.001--Chief Counsel Criminal Tax Case Files
IRS 90.002--Chief Counsel Disclosure Litigation Case Files
IRS 90.003--Chief Counsel General Administrative Systems
IRS 90.004--Chief Counsel General Legal Services Case Files
IRS 90.005--Chief Counsel General Litigation Case Files
IRS 90.007--Chief Counsel Legislation and Regulations Division, 
Employee Plans and Exempt Organizations Division, and Associate 
Chief Counsel (Technical and International) Correspondence and 
Private Bill File
IRS 90.009--Chief Counsel Field Services Case Files
IRS 90.010--Digest Room Files Containing Briefs, Legal Opinions, and 
Digests of Documents Generated Internally or by the Department of 
Justice Relating to the Administration of the Revenue Laws
IRS 90.011--Attorney Recruiting Files
IRS 90.013--Legal Case Files of the Chief Counsel, Deputy Chief 
Counsel, and Associate Chief Counsels (Litigation), (Domestic), 
(International), and (Employee Benefits and Exempt Organizations)
IRS 90.015--Reference Records of the Library in the Office of Chief 
Counsel
IRS 90.016--Counsel Automated Tracking System (CATS) Records
IRS 90.017--Correspondence Control and Records, Associate Chief 
Counsel (Technical and International)
IRS 90.018--Expert Witness Library
IRS Appendix A

United States Mint (Mint)

Mint .001--Cash Receivable Accounting Information System
Mint .002--Current Employee Security Identification Record
Mint .003--Employee and Former Employee Travel and Training 
Accounting Information System Mint .004--Occupational Safety and Health, Accident and Injury 
Records, and Claims for Injuries or Damage Compensation Records
Mint .005--Employee-Supervisor Performance Evaluation, Counseling, 
and Time and Attendance Records
Mint .007--General Correspondence
Mint .008--Criminal Investigations Files
Mint .009--Mail order and catalogue sales system (MACS), customer 
mailing list, order processing record for coin sets, medals and 
numismatic items, and records of undelivered orders, product 
descriptions, availability and inventory (formerly Numismatic Coin 
Operations System (NUCOS) Records, Customer Mailing List, Order 
Processing Record for Coin Sets, Medals and Numismatic Items, and 
records of undelivered orders)
Mint .012--Grievances. Union/Agency Negotiated Grievances, Adverse 
Performance Based Personnel Actions; Discrimination Complaints; 
Third Party Actions

Bureau of the Public Debt (BPD)

BPD .001--Human Resources and Administrative Records (formerly: 
Personnel and Administrative Records)
BPD .002--United States Savings Type Securities
BPD .003--United States Securities (Other than Savings Type 
Securities)
BPD .004--Controlled Access Security System
BPD .005--Employee Assistance Records
BPD .006--Health Services Program Records
BPD .007--Gifts to Reduce the Public Debt

United States Secret Service (USSS)

USSS .001--Administrative Information System
USSS .002--Chief Counsel Record System
USSS .003--Criminal Investigation Information System
USSS .004--Financial Management Information System
USSS .005--Freedom of Information Request System
USSS .006--Non-Criminal Investigation Information System
USSS .007--Protection Information System
USSS .008--Public Affairs Record System
USSS .009--Training Information System
USSS Appendix A

Office of Thrift Supervision (OTS)

OTS .001--Confidential Individual Information System
OTS .002--Correspondence/Correspondence Tracking
OTS .003--Consumer Complaint
OTS .004--Criminal Referral Database
OTS .005--Employee Counseling Service
OTS .006--Employee Locator File
OTS .007--Employee Parking
OTS .008--Employee Training Database
OTS .010--Inquiry/Request Control
OTS .011--Positions/Budget
OTS .012--Payroll/Personnel Systems & Payroll Records
OTS .013--Personnel Security and Suitability Program

Systems Covered by This Notice

    This notice covers all systems of records adopted up to September 
30, 1998.

Departmental Offices

TREASURY/DO .002

SYSTEM NAME:
    Treasury Integrated Management Information Systems (TIMIS)--
Treasury/DO.

SYSTEM LOCATION:
    The system management staff of TIMIS is located at 740 15th Street 
NW, Suite 400, Washington, DC 20005. The TIMIS processing site is 
located at the United States Department of Agriculture National Finance 
Center, 13800 Old Gentilly Road, New Orleans, LA 70129.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and historical payroll/personnel data of employees of all 
Treasury bureaus and organizations, except the Office of Thrift 
Supervision (OTS).

Categories of records in the system:
    Information contained in the records of the TIMIS system include 
such data as: (1) Employee identification and status data such as name, 
social security number, date of birth, sex, race and national origin 
designator, awards received, suggestions, work schedule, type of 
appointment, education, training courses attended, veterans preference, 
and military service. (2) Employment data such as service computation 
for leave, date probationary period began, date of performance rating, 
and date of within-grade increases. (3) Position and pay data such as 
position identification number, pay plan, step, salary and pay basis, 
occupational series, organization location, and accounting 
classification codes. (4) Payroll data such as earnings (overtime and 
night differential), deductions (Federal, state and local taxes, bonds 
and allotments), and time and attendance data. (5) Employee retirement 
and Thrift Savings Plan data. (6) Tables of data for editing, reporting 
and processing personnel and pay actions. These include nature of 
action codes, civil service authority codes, standard remarks, 
signature block table, position title table, financial organization 
table, and salary tables.

Authority for maintenance of the system:
    The Office of Personnel Management Manual, 50 U.S.C. App. 1705-
1707; 31 U.S.C. and Departmental Circular 145 and 830. The Department 
of the Treasury Fiscal Requirements Manual; 5 U.S.C. 301; FPM Letter 
298-10, Office of Personnel Management; Federal Personnel Manual 
(Chapter 713 Subchapter 3A).

Purpose(s):
    The purposes of the system include, but are not limited to: (1) 
Maintaining current and historical payroll records which are used to 
compute and audit pay entitlement; to record history of pay 
transactions; to record deductions, leave accrued and taken, bonds due 
and issued, taxes paid; maintaining and distributing Leave and Earnings 
statements; commence and terminate allotments; answer inquiries and 
process claims, and (2) maintaining current and historical personnel 
records and preparing individual administrative transactions relating 
to education and training, classification; assignment; career 
development; evaluation; promotion, compensation, separation and 
retirement; making decisions on the rights, benefits, entitlements and 
the utilization of individuals; providing a data source for the 
production of reports, statistical surveys, rosters, documentation, and 
studies required for the orderly personnel administration within 
Treasury.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
Furnish data to the Department of Agriculture, National Finance Center 
(which provides payroll/personnel processing services for TIMIS under a 
cross-servicing agreement) affecting the conversion of Treasury 
employee payroll and personnel processing services to TIMIS; the 
issuance of paychecks to employees and distribution of wages; and the 
distribution of allotments and deductions to financial and other 
institutions, some through electronic funds transfer; (2) furnish the 
Internal Revenue Service and other jurisdictions which are authorized 
to tax the employee's compensation with wage and tax information in 
accordance with a withholding agreement with the Department of the 
Treasury pursuant to 5 U.S.C. 5516, 5217, and 5520, for the purpose of 
furnishing employees with Forms W-2 which report such tax 
distributions; (3) provide records to the Office of Personnel 
Management, Merit Systems Protection Board, Equal Employment 
Opportunity Commission, and General Accounting Office for the purpose 
of properly administering Federal personnel systems or other agencies' 
systems in accordance with applicable laws, Executive Orders, and regulations; (4) furnish another 
Federal agency information to effect interagency salary or 
administrative offset, except that addresses obtained from the Internal 
Revenue Service shall not be disclosed to other agencies; to furnish a 
consumer reporting agency information to obtain commercial credit 
reports; and to furnish a debt collection agency information for debt 
collection services. Current mailing addresses acquired from the 
Internal Revenue Service are routinely released to consumer reporting 
agencies to obtain credit reports and to debt collection agencies for 
collection services; (5) disclose information to a Federal, state, 
local or foreign agency maintaining civil, criminal or other relevant 
enforcement information or other pertinent information which has 
requested information relevant to or necessary to the requesting 
agency's hiring or retention of an individual, or issuance of a 
security clearance, license, contract, grant, or other benefit; (6) 
disclose information to a court, magistrate, or administrative tribunal 
in the course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation or 
settlement negotiations in response to a subpoena where relevant or 
potentially relevant to a proceeding, or in connection with criminal 
law proceedings; (7) disclose information to foreign governments in 
accordance with formal or informal international agreements; (8) 
provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (9) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relates to civil and criminal 
proceedings; (10) provide information to third parties during the 
course of an investigation to the extent necessary to obtain 
information pertinent to the investigation; (11) provide information to 
unions recognized as exclusive bargaining representatives under the 
Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (12) provide 
wage and separation information to another agency, such as the 
Department of Labor or Social Security Administration, as required by 
law for payroll purposes; (13) provide information to a Federal, state, 
or local agency so that the agency may adjudicate an individual's 
eligibility for a benefit, such as a state employment compensation 
board, housing administration agency and Social Security 
Administration; (14) disclose pertinent information to appropriate 
Federal, state, local or foreign agencies responsible for investigating 
or prosecuting the violation of, or for implementing a statute, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil, 
or criminal law or regulation; (15) disclose information about 
particular Treasury employees to requesting agencies or non-Federal 
entities under approved computer matching efforts, limited to only 
those data elements considered relevant to making a determination of 
eligibility under particular benefit programs administered by those 
agencies or entities or by the Department of the Treasury or any 
constituent unit of the Department, to improve program integrity, and 
to collect debts and other monies owed under those programs (i.e., 
matching for delinquent loans or other indebtedness to the 
government);( 16) disclose to the Office of Child Support Enforcement, 
Administration for Children and Families, Department of Health and 
Human Services, the names, social security numbers, home addresses, 
dates of birth, dates of hire, quarterly earnings, employer identifying 
information, and State of hire of employees, for the purposes of 
locating individuals to establish paternity, establishing and modifying 
orders of child support, identifying sources of income, and for other 
child support enforcement activities as required by the Personal 
Responsibility and Work Opportunity Reconciliation Act (Welfare Reform 
Law, Pub. L. 104-193).

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures may be made pursuant to 5 U.S.C. 552a(b)(12) and 
section 3 of the Debt Collection Act of 1982; debt information 
concerning a government claim against an individual is also furnished, 
in accordance with 5 U.S.C. 552a(b)(12) and section 3 of the Debt 
Collection Act of 1982 (Pub. L. 97-365), to consumer reporting agencies 
to encourage repayment of an overdue debt. Disclosures may be made to a 
consumer reporting agency as defined in the Fair Credit Reporting Act, 
15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966, 31 
U.S.C. 701(a)(3).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic media, microfiche, and hard copy. Disbursement records are 
stored at the Federal Records Center.

RETRIEVABILITY:
    Records are retrieved generally by social security number, position 
identification number within a bureau and region, or employee name. 
Secondary identifiers are used to assure accuracy of data accessed, 
such as master record number or date of birth.

SAFEGUARDS:
    Entrance to data centers and support organization offices are 
restricted to those employees whose work requires them to be there for 
the system to operate. Identification (ID) cards are verified to ensure 
that only authorized personnel are present. Disclosure of information 
through remote terminals is restricted through the use of passwords and 
sign-on protocols which are periodically changed. Reports produced from 
the remote printers are in the custody of personnel and financial 
management officers and are subject to the same privacy controls as 
other documents of like sensitivity.

RETENTION AND DISPOSAL:
    The current payroll and personnel system and the Treasury 
Integrated Management Information Systems (TIMIS) master files are kept 
on magnetic media. Information rendered to hard copy in the form of 
reports and payroll information documentation is also retained in 
automated magnetic format. Employee records are retained in automated 
form for as long as the employee is active on the system (separated 
employee records are maintained in an ``inactive'' status). Files are 
purged in accordance with Treasury Directives Manual TD 25-02, 
``Records Disposition Management Program.''

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Treasury Integrated Management Information Systems 
(System Manager for TIMIS), 740 15th Street NW, Suite 400, Washington, 
DC 20005.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are identified in this 
system, or to gain access to records maintained in the system, must 
submit a written request containing the following elements: (1) 
Identification of the record system; (2) identification of the category 
and types of records sought; and (3) at least two items of secondary 
identification (e.g. employee name and date of birth, employee 
identification number, date of employment or similar information). The 
individual's identity must be verified by one other identifier, such as 
a photocopy of a driver's license or other official document bearing the individual's signature. 
Alternatively, a notarized statement may be provided. Address inquiries 
to Assistant Director, Disclosure Services, Department of the Treasury, 
1500 Pennsylvania Avenue, NW, Room 1054-MT, Washington, DC 20220.

RECORD ACCESS PROCEDURES:
    See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:
    The information contained in these records is provided by or 
verified by the subject of the record, supervisors, and non-Federal 
sources such as private employers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/DO .004

SYSTEM NAME:
    Personnel Security System--Treasury/DO.

SYSTEM LOCATION:
    For individuals in category (a), Room 3210 Treasury Annex, 1500 
Pennsylvania Avenue, NW., Washington, DC 20220. For individuals in 
category (b), Room 3020 Treasury Annex, 1500 Pennsylvania Avenue, NW, 
Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (a) Current and former senior officials of the Department and 
Treasury bureaus, and those within the Department who are involved in 
Personnel Security matters. (b) Current and former government employees 
or applicants occupying or applying for sensitive positions in the 
Department.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Background investigations, (2) FBI and other agency name 
checks, and (3) investigative information relating to personnel 
investigations conducted by the Department of the Treasury and other 
Federal agencies and departments on preplacement and postplacement 
basis to make suitability and employability determinations and for 
granting security clearances. Card records comprised of Notice of 
Personnel Security Investigation (TD F 67-32.2) or similar, previously 
used card indexes, and an automated data system reflecting 
identification data on applicants, incumbents and former employees, and 
record type of E.O. 10450 investigations and degree and date of 
security clearance, if any, as well as status of investigations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    E.O. 10450, Sections 2 and 3, E.O. 12958, and E.O. 12968.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records may be used to 
disclose information to departmental officials or other Federal 
agencies relevant to, or necessary for, making suitability or 
employability retention or security clearance determinations.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    File folders, index cards, and magnetic media.

Retrievability:
    Records are retrieved by name.

Safeguards:
    Records are stored in locked metal containers and in locked rooms. 
They are limited to officials who have a need to know in the 
performance of their official duties.

Retention and Disposal:
    Active files are retained during incumbent tenure and are subject 
to update personnel investigation. Files of employees who effect intra-
agency transfers (between Treasury bureaus) are automatically 
transferred to the gaining bureaus. When an employee transfers to 
another government agency or leaves the Federal government, files are 
retained, separate from the active files, for no more than five years. 
Background investigations completed by OPM may be returned to that 
agency or destroyed. Card indexes are periodically updated to reflect 
changes and maintained as long as needed.

System Manager(s) and Address:
    Director of Security, Room 3210 Treasury Annex, 1500 Pennsylvania 
Avenue, NW., Washington, DC 20220.

Notification Procedure:
    Individuals wishing to be informed if they are named in this system 
or gain access to records maintained in the system must submit a 
written, signed request containing the following elements: (1) Identify 
the record system; (2) identify the category and type of records 
sought; and (3) provide at least two items of secondary identification 
(date of birth, employee identification number, dates of employment, or 
similar information). Address inquiries to Assistant Director, 
Disclosure Services (see ``Record access procedures'' below).

Record Access Procedures:
    Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054 MT, 1500 Pennsylvania Avenue, NW, Washington, DC 
20220.

Contesting Record Procedures:
    See ``Record access procedures'' above.

RECORD SOURCE CATEGORIES:
    The information provided or verified by applicants or employees 
whose files are on record as authorized by those concerned, information 
obtained from current and former employers, co-workers, neighbors, 
acquaintances, educational records and instructors, and police and 
credit record checks.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), 
(e)(4)(G), through (e)(4)(I), and (f) of the Privacy Act pursuant to 5 
U.S.C. 552a(k)(5).
TREASURY/DO .005

SYSTEM NAME:
    Grievance Records--Treasury/DO.

SYSTEM LOCATION:
    These records are located in personnel or designated offices in the 
bureaus in which the grievances were filed.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current or former Federal employees who have submitted grievances 
with their bureaus in accordance with part 771 of the Office of 
Personnel Management's (OPM) regulations (5 CFR part 771), the Treasury 
Employee Grievance System (TPM Chapter 771), or a negotiated procedure.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains records relating to grievances filed by 
Treasury employees under part 771 of the OPM's regulations. These case 
files contain all documents related to the grievance including 
statements of witnesses, reports of interviews and hearings, examiner's 
findings and recommendations, a copy of the original and final 
decision, and related correspondence and exhibits. This system includes 
files and records of internal grievance and arbitration systems that 
bureaus and/or the Department may establish through negotiations with 
recognized labor organizations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 1302, 3301, 3302; E.O. 10577; 3 CFR 1954-1958 Comp., p. 
218; E.O. 10987; 3 CFR 1959-1963 Comp., p. 519; agency employees, for personal relief in a matter of concern or 
dissatisfaction which is subject to the control of agency management.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records may be used: (1) To 
disclose pertinent information to the appropriate Federal, state, or 
local agency responsible for investigating, prosecuting, enforcing, or 
implementing a statute, rule, regulation, or order, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (2) to 
disclose information to any source from which additional information is 
requested in the course of processing in a grievance, to the extent 
necessary to identify the individual, inform the source of the 
purpose(s) of the request, and identify the type of information 
requested; (3) to disclose information to a Federal agency, in response 
to its request, in connection with the hiring or retention of an 
individual, the issuance of a security clearance, the conducting of a 
security or suitability investigation of an individual, the classifying 
of jobs, the letting of a contract, or the issuance of a license, 
grant, or other benefit by the requesting agency, to the extent that 
the information is relevant and necessary to requesting the agency's 
decision on the matter; (4) to provide information to a congressional 
office in response to an inquiry made at the request of the individual 
to whom the record pertains; (5) to disclose information to another 
Federal agency or to a court when the Government is party to a judicial 
proceeding before the court; (6) by the National Archives and Records 
Administration in records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2908; (7) by the bureau maintaining the 
records of the Department in the production of summary descriptive 
statistics and analytical studies in support of the function for which 
the records are collected and maintained, or for related work force 
studies. While published statistics and studies do not contain 
individual identifiers, in some instances the selection of elements of 
data included in the study may be structured in such a way as to make 
the data individually identifiable by inference; (8) to disclose 
information to officials of the Merit Systems Protection Board, 
including the Office of the Special Counsel, the Federal Labor 
Relations Authority and its General Counsel, the Equal Employment 
Opportunity Commission, or the Office of Personnel Management when 
requested in performance of their authorized duties; (9) to disclose 
information to a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
Counsel or witnesses in the course of civil discovery, litigation or 
settlement negotiations in response to a subpoena, or in connection 
with criminal law proceedings; (10) to provide information to officials 
of labor organizations reorganized under the Civil Service Reform Act 
when relevant and necessary to their duties of exclusive representation 
concerning personnel policies, practices, and matters affecting work 
conditions.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
Storage:
    File folders.

RETRIEVABILITY:
    By the names of the individuals on whom they are maintained.

SAFEGUARDS:
    Lockable metal filing cabinets to which only authorized personnel 
have access.

RETENTION AND DISPOSAL:
    Disposed of 3 years after closing of the case. Grievances filed 
against disciplinary adverse actions are retained by the United States 
Secret Service for 4 years. Disposal is by shredding or burning.

SYSTEM MANAGER(S) AND ADDRESSES:
    ATF (Alcohol, Tobacco and Firearms), Chief, Personnel Division, 650 
Massachusetts Ave., NW., Washington, DC 20226.

Customs

Director, Office of Human Resources, Ronald Reagan Building, Room 2.4A, 
1300 Pennsylvania Avenue, NW, Washington, DC 20229
E&P (Engraving and Printing), Chief, Office of Industrial Relations, 
14th & C Streets, SW., Room 202-13A, E&P Annex, Washington, DC 20228
FLETC (Federal Law Enforcement Training Center), Personnel Officer, 
Building 94, Room 1F-14, Glynco, GA 31524.
FMS (Financial Management Service), Director, Personnel Management 
Division, Prince George Metro Center II, 3700 East West Hwy, Room 115-
F, Hyattesville, MD 20782
IRS (Internal Revenue Service), Director, Human Resources Division, 
1111 Constitution Avenue, NW, Room 1408 IR, Washington, DC 20224
DO (Departmental Offices), Chief, Personnel Resources, Room 1316 MT, 
1500 Pennsylvania Ave., NW., Washington, DC 20220
PD (Public Debt), Director, Personnel Management Division, 300 13th 
Street, SW., Room 446-4, E&P Annex, Washington, DC 20239.
SS (Secret Service), Chief, Personnel Division, 1800 G Street, NW, Room 
901, Washington DC 20223

Mint

Assistant Director for Human Resources, 633 3rd Street, NW, Room 147, 
Washington, DC 20004
OCC (Office of Comptroller of the Currency), Director, Human Resources, 
250 E Street, SW, Washington, DC 20219
OTS (Office of Thrift Supervision), Manager, Human Resources Branch, 
2nd Floor, 1700 G Street, NW, Washington, DC 20552

    Records pertaining to administrative grievances filed at the 
Departmental level: Director, Office of Personnel Policy, Room 4150-
Annex, Pennsylvania Ave. at Madison Place, NW, Washington, DC 20220.

NOTIFICATION PROCEDURE:
    It is required that individuals submitting grievances be provided a 
copy of the record under the grievance process. They may, however, 
contact the agency personnel or designated office where the action was 
processed, regarding the existence of such records on them. They must 
furnish the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.

RECORD ACCESS PROCEDURES:
    It is required that individuals submitting grievances be provided a 
copy of the record under the grievance process. However, after the 
action has been closed, an individual may request access to the 
official copy of the grievance file by contacting the bureau personnel 
or designated office where the action was processed. Individuals must 
provide the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.

CONTESTING RECORD PROCEDURES:
    Review of requests from individuals seeking amendment of their 
records which have been the subject of a judicial or quasi-judicial action will 
be limited in scope. Review of amendment requests of these records will 
be restricted to determining if the record accurately documents the 
action of the agency ruling on the case, and will not include a review 
of the merits of the action, determination, or finding. Individuals 
wishing to request amendment to their records to correct factual errors 
should contact the bureau personnel or designated office where the 
grievance was processed. Individuals must furnish the following 
information for their records to be located and identified: (1) name, 
(2) date of birth, (3) approximate date of closing of the case and kind 
of action taken, (4) organizational component involved.

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided: (1) By the 
individual on whom the record is maintained, (2) by testimony of 
witnesses, (3) by agency officials, (4) from related correspondence 
from organizations or persons.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
TREASURY/DO .007

SYSTEM NAME:
    General Correspondence Files--Treasury/DO.

SYSTEM LOCATION:
    Departmental Offices, Department of the Treasury, 1500 Pennsylvania 
Ave., NW, Washington, DC 20220. Components of this record system are in 
the following offices within the Departmental Offices:
    Office of Foreign Assets Control
    Office of Tax Policy
    Office of the Assistant Secretary for International Affairs
    Office of the Executive Secretariat
    Office of Public Correspondence
    Office of Legislative Affairs

Categories of individuals covered by the system:
    Members of Congress, U.S. Foreign Service officials, officials and 
employees of the Treasury Department, officials of municipalities and 
state governments, and the general public, foreign nationals, members 
of the news media, businesses, officials and employees of other Federal 
Departments and agencies.

Categories of records in the system:
    Incoming correspondence and replies pertaining to the mission, 
function, and operation of the Department, tasking sheets, and internal 
Treasury memorandum.

Authority for maintenance of the system:
    5 U.S.C. 301.

Purpose(s):
    The manual systems and/or electronic databases (e.g., Treasury 
Automated Document System (TADS)) used by the system managers are to 
manage the high volume of correspondence received by the Departmental 
Offices and to accurately respond to inquiries, suggestions, views and 
concerns expressed by the writers of the correspondence. It also 
provides the Secretary of the Treasury with sentiments and statistics 
on various topics and issues of interest to the Department.

Routine uses of records maintained in the system including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings; (3) provide information to unions 
recognized as exclusive bargaining representatives under the Civil 
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (4) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation; (5) provide information to appropriate Federal, State, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license; (6) provide information to a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations or in 
connection with criminal law proceedings.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Paper records, file folders and magnetic media.

Retrievability:
    By name of individual or letter number, address, assignment control 
number, or organizational relationship.

Safeguards:
    Access is limited to authorized personnel with a direct need to 
know. Rooms containing the records are locked after business hours. 
Some folders are stored in locked file cabinets in areas of limited 
accessibility except to employees. Others are stored in electronically 
secured areas and vaults. Access to electronic records is by password.

Retention and Disposal:
    Some records are maintained for three years, then destroyed by 
burning. Other records are updated periodically and maintained as long 
as needed. Some electronic records are periodically updated and 
maintained for two years after date of response; hard copies of those 
records are disposed of after three months in accordance with the NARA 
schedule. Paper records of the Office of the Executive Secretary are 
stored indefinitely at the Federal Records Center.

System Manager(s) and address:
    Director, Office of Foreign Assets Control, U.S. Treasury 
Department, Room 2233, Treasury Annex, 1500 Pennsylvania Ave., NW, 
Washington, DC 20220.
    Freedom of Information Act Officer, Office of Tax Policy, U.S. 
Treasury Department, Room 1041-MT, 1500 Pennsylvania Ave., NW, 
Washington, DC 20220
    Director, OASIA Secretariat, U.S. Treasury Department, Room 5422-
MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220
    Office of the Executive Secretariat, U.S. Treasury Department, Room 
3419-MT, Washington, DC 20220
    Director, Office of Public Correspondence, U.S. Treasury 
Department, Room 2124-MT, Washington, DC 20220
    Director, Office of Legislative Affairs, U.S. Treasury Department, 
Room 3132-MT, Washington, DC 20220

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or to gain access to records maintained in this system may 
inquire in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix A. Individuals must submit a written request 
containing the following elements: (1) Identify the record system; (2) 
identify the category and type of records sought; and (3) provide at 
least two items of secondary identification (date of birth, employee 
identification number, dates of employment or similar information). 
Address inquiries to Assistant Director, Disclosure Services (see ``Record access 
procedures'' below).
    Record Access Procedures: Assistant Director, Disclosure Services, 
Department of the Treasury, Room 1054-MT, 1500 Pennsylvania Ave., NW, 
Washington, DC 20220.

Contesting Record Procedures:
    See ``Record access procedures'' above.

Record Source Categories:
    Members of Congress or other individuals who have corresponded with 
the Departmental Offices, other governmental agencies (Federal, state 
and local), foreign individuals and official sources.

Exemptions Claimed for the System:
    None.
TREASURY/DO .010

System name:
    Office of Domestic Finance, Actuarial Valuation System--Treasury/
DO.

System location:
    Departmental Offices, Office of Government Financing, Office of the 
Government Actuary, 1500 Pennsylvania Avenue, NW, Washington, DC 20220.

Categories of individuals covered by the system:
    Participants and beneficiaries of the Foreign Service Retirement 
and Disability System and the Foreign Service Pension System. Covered 
employees are located in the following agencies: Department of State, 
Department of Agriculture, United States Information Agency, Agency for 
International Development, Peace Corps, and the Department of Commerce.

Categories of records in the system:
    Information in the system is as follows: Active Records: Name; 
social security number; salary; category-grade; year of entry into 
system; service computation date; year of birth; year of resignation or 
year of death, and refund if any; indication of LWOP status (if any); 
Retired Records: Same as actives; annuity; year of separation; cause of 
separation (optional, disability, deferred, etc.); years and months of 
service by type of service; single or married; spouse's year of birth; 
principal's year of death; number of children on annuity roll; 
children's years of birth and annuities.

Authority for maintenance of the system:
    22 U.S.C. 1101.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Data regarding specific individuals is released only to the 
contributing agency for purposes of verification.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Data are on computer tapes and computer printouts.

Retrievability:
    Alphabetically.

Safeguards:
    Records are stored in the Actuary's office. Access is restricted to 
employees of the Office of the Government Actuary.

Retention and Disposal:
    Records are retained on a year-to-year basis. When agencies whose 
pension funds are valued forward new records for valuation, older 
records are discarded.

System Manager(s) and Address:
    The Government Actuary, Departmental Offices, 1500 Pennsylvania 
Ave., NW, Washington, DC 20220.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) identify the category and type of 
records sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Address inquiries to Assistant 
Director, Disclosure Services (see ``Record access procedures'' below).

Record Access Procedures:
    Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054-MT, 1500 Pennsylvania Ave., NW, Washington, DC 
20220.

Contesting Record Procedures:
    See ``Record access procedures'' above.

Record Source Categories:
    Data for actuarial valuation are provided by organizations 
responsible for pension funds listed under ``category of individual,'' 
namely the Department of State, Department of Agriculture, United 
States Information Agency, Agency for International Development, Peace 
Corps, and the Department of Commerce.

Exemptions Claimed for the System:
    None.
TREASURY/DO .060

System name:
    Correspondence Files and Records on Employee Complaints and/or 
Dissatisfaction--Treasury/DO.

System location:
    Office of Personnel Policy, Room 4150-Annex, Pennsylvania Avenue at 
Madison Place, NW, Washington, DC 20220.

Categories of individuals covered by the system:
    Former and current Department employees who have submitted 
complaints to the Office of Personnel or whose correspondence 
concerning a matter of dissatisfaction has been referred to the Office 
of Personnel.

Categories of records in the system:
    Correspondence dealing with former and current employee complaints.

Authority for maintenance of the system:
    5 U.S.C. 301.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used to: (1) 
Disclose pertinent information to appropriate Federal, state, and 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential civil or criminal 
law or regulation; (2) provide information to a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (3) provide information to unions recognized as 
exclusive bargaining representatives under the Civil Service Reform Act 
of 1978, 5 U.S.C. 7111 and 7114; (4) provide information to third 
parties during the course of an investigation to the extent necessary 
to obtain information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders, file cabinets. Retrievability:
    By bureau and employee name.

Safeguards:
    Maintained in filing cabinet and released only to Office of 
Personnel staff or other Treasury officials on a need-to-know basis.

Retention and Disposal:
    Records are maintained and disposed of in accordance with 
Department of the Treasury Directive 25-02, ``Records Disposition 
Management Program'' and the General Records Schedule.

System manager(s) and address:
    The Government Actuary, Departmental Offices, 1500 Pennsylvania 
Ave., NW, Washington, DC 20220. Avenue at Madison Place NW, Washington, 
DC 20220.

Notification Procedure:
    Persons inquiring as to the existence of a record on themselves may 
contact: Assistant Director, (Human Relations) Department of the 
Treasury, Room 4150-Annex, Pennsylvania Avenue at Madison Place, NW, 
Washington, DC 20220. The inquiry must include the individual's name 
and employing bureau.

Record Access Procedures:
    Persons seeking access to records concerning themselves may 
contact: The Director, Office of Personnel Policy, Department of the 
Treasury, Room 4150-Annex, Pennsylvania Avenue at Madison Place, NW, 
Washington, DC 20220. The inquiry must include the individual's name 
and employing bureau.

Contesting Record Procedures:
    Individuals wishing to request amendment to their records to 
correct factual error should contact the Director of Personnel at the 
address shown in Access, above. They must furnish the following 
information: (a) Name; (b) employing bureau; (c) the information being 
contested; (d) the reason why they believe information is untimely, 
inaccurate, incomplete, irrelevant, or unnecessary.

Record Source Categories:
    Current and former employees, and/or representatives, employees' 
relatives, Congressmen, the White House, management officials.

Exemptions Claimed for the System:
    None.
TREASURY/DO .068

System name:
    Time-In-Grade Exception Files--Treasury/DO. System location: Room 
1462-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220.

Categories of individuals covered by the system:
    Persons employed by, or proposed for employment by, the Department 
of the Treasury and for whom an exception to Time-In-Grade Restrictions 
is sought.

Categories of records in the system:
    A collection of documents required for approval of exceptions to 
Time-In-Grade Requirements including: Request for Approval of Non-
Competitive Action (SF-59); Personal Qualifications Statement (SF-171); 
Position Description (OF-8); and, in some instances, Request for 
Personnel Action (SF-52); and memoranda of justification.

Authority for maintenance of the system:
    5 U.S.C. 301, and 5 U.S.C. 1104.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Information from these records may be disclosed to (1) the Office 
of Personnel Management for audit of exceptions granted, and (2) a 
Congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File cabinet.

Retrievability:
    Indexed by name in log and filed chronologically.

Safeguards:
    Access is limited to authorized Treasury personnel and management 
officials on a need-to-know basis.

Retention and Disposal:
    Records are retained for 2 years and are destroyed by standard 
destruction methods including burning.

System Manager(s) and Address:
    Director, Personnel Resources, Room 1462-MT, 1500 Pennsylvania 
Ave., NW, Washington, DC 20220.

Notification Procedure:
    Director, Personnel Resources, Room 1316-MT, 1500 Pennsylvania 
Ave., NW, Washington, DC 20220. The individual is required to provide 
his/her name and the Treasury organizat